Key Responsibilities

Human Resources

- Maintain and update employee records, personnel files, employment contracts, and HR databases.

- Assist with employee onboarding, orientation, offboarding, and exit formalities.

- Coordinate UAE employment visa processing, renewals, work permits, Emirates ID, and medical fitness procedures.

- Monitor employee attendance, leave, overtime, and absence records.

- Assist with monthly payroll preparation and WPS-related documentation.

- Coordinate employee medical insurance, benefits administration, and policy renewals.

- Prepare HR letters, salary certificates, employment certificates, and other official documents.

- Support recruitment activities, including job postings, candidate screening, interview scheduling, and follow-ups.

- Respond to employee queries regarding HR policies, leave, benefits, and company procedures.

- Prepare HR reports related to headcount, attendance, leave balances, and employee status.

- Ensure HR records and processes comply with company policies and applicable UAE labour regulations.

Administration

- Handle daily administrative tasks, emails, telephone calls, and business correspondence.

- Maintain physical and electronic filing systems and ensure proper document control.

- Coordinate office supplies, inventory, and administrative requirements.





- Schedule meetings, maintain calendars, and coordinate internal communications.

- Prepare reports, spreadsheets, presentations, and other business documents.

- Provide general administrative support to management and other departments.

Requirements

- Bachelor's degree or diploma in Human Resources, Business Administration, or a related field.

- Previous experience in UAE HR administration is preferred.

- Knowledge of UAE employment visa procedures, labour regulations, and employee documentation.

- Familiarity with attendance management, payroll preparation, and WPS processes.

- Proficiency in MS Office, particularly Excel, Word, and Outlook.

- Excellent organizational, communication, and coordination skills.

- Strong attention to detail and ability to handle confidential information.

- Ability to multitask, prioritize responsibilities, and work independently.

Preferred Candidate Profile

- Proactive, professional, and well-organized.

- Positive interpersonal skills and a service-oriented approach.

- Able to coordinate effectively with employees, management, and external service providers.

- Familiarity with HR systems and digital document management.

Pay: ₹20,000.00 per month

Work Location: In person

📌 Executive Secretary (Ulloor)
🏢 Hadron General Trading
📍 Ulloor