Position:Executive Assistant to DirectorWork Location:MumbaiDepartment:AdminPosition Reports to:Director

Executive Assistant to Director

Mumbai | Full-Time | 5+ Years Experience

Role Overview

We are seeking a highly driven and resourceful Executive Assistant to work closely with the Director, acting as a strategic partner in managing daily operations, communication, and coordination.

This role requires someone who thrives in a fast-paced environment, demonstrates strong ownership, and can seamlessly manage both professional and personal executive support responsibilities.

Key Responsibilities:

Executive Support & Coordination

- Manage the Directors calendar, appointments, and daily priorities
- Ensure seamless planning and execution of meetings (virtual & in-person)
- Track key emails, tasks, and follow-ups to ensure timely action

Travel & Logistics Management

- Plan and coordinate end-to-end travel (flights, hotels, check-ins, payments)
- Ensure smooth daily logistics including transport coordination and readiness
- Accompany the Director for meetings and travel within Mumbai when required

Communication & Documentation

- Draft and manage emails, messages, and official correspondence
- Act as a point of contact between the Director and internal/external stakeholders
- Maintain confidentiality in all business matters

Social Media & Content Coordination

- Capture real-time updates from meetings/events
- Coordinate with design/marketing teams for content execution
- Assist in managing professional social media presence

Daily Planning & Reporting

- Prepare structured daily schedules and ensure adherence




- Share end-of-day updates and plan ahead for upcoming priorities
- Proactively identify gaps and ensure execution without follow-ups

Candidate Profile

We are looking for someone who is:

- Smart, confident, and professionally presentable
- Highly organized with strong multitasking ability
- Proactive, detail-oriented, and solution-driven
- Tech-savvy and comfortable with digital tools & communication platforms
- A quick learner with a strong sense of ownership
- Flexible with working hours and adaptable to dynamic schedules

Skills &

• Competencies

- Excellent communication and interpersonal skills
- Strong coordination and follow-up ability
- Time management and prioritization skills
- Professional etiquette and business acumen
- Ability to handle pressure and maintain composure

Language Requirements

- English (Fluent Written &

• Verbal)

- Hindi (Fluent Written &

• Verbal)

- Marathi (Fluent Written &

• Verbal)

- Gujarati (Added Advantage)

Eligibility Criteria

- Experience: Minimum 5 years in a similar role (Executive Assistant / Personal Assistant)
- Industry Preference: Real Estate background is a strong advantage
- Qualification: Graduate / Postgraduate (any discipline)
- Age: 25 - 40 years
- Location: Mumbai (or willingness to relocate)

What We Value

- Ownership mindset and accountability
- Reliability, discretion, and loyalty
- Strong work ethic and go-getter attitude
- Ability to anticipate needs and act proactively

Why Join Us?

- Work directly with leadership
- Exposure to high-level decision-making and business operations
- Fast-paced, growth-oriented environment
- Opportunity to build a long-term, impactful role

📌 Executive Assistant To Director (Thane)
🏢 Raunak Group
📍 Thane