: Executive Assistant to Director

Location: Mumbai (Office-Based)

Experience Required: 3–7 Years

Job Overview

We are seeking a highly organized, proactive, and professional Executive Assistant to Director to provide comprehensive support to the Director in managing daily operations, communication, scheduling, and administrative functions. The ideal candidate should possess strong coordination, communication, and multitasking abilities while maintaining a high level of confidentiality and professionalism.

Key Responsibilities1. Executive Support

- Manage the Director’s calendar, appointments, meetings, and travel schedules
- Prioritize and coordinate daily tasks to optimize the Director’s time
- Prepare briefing notes, presentations, reports, and meeting documents
- Handle confidential emails, correspondence, and communication on behalf of the Director
- Maintain professionalism and discretion in all interactions

1. Communication & Coordination

- Act as the primary point of contact between the Director and internal/external stakeholders
- Draft, review, and format emails, reports, and official communications
- Coordinate with internal teams, clients, vendors, and business partners
- Ensure timely follow-ups and closure of assigned tasks

1. Administrative & Office Management

- Organize and maintain files, records, and documentation
- Manage logistics for meetings, conferences, and events
- Handle travel bookings, itineraries, reimbursements, and expense reports
- Support day-to-day office administration and operations

1. Project & Task Management

- Assist in tracking ongoing projects, deadlines,



and deliverables
- Conduct research and prepare data summaries and reports
- Monitor progress on key initiatives and provide regular updates
- Coordinate with cross-functional teams to ensure smooth execution

1. Relationship Management

- Build and maintain strong skilled relationships with internal and external stakeholders
- Represent the Director’s office with professionalism and confidentiality
- Handle sensitive matters with maturity, sound judgment, and discretion

Required Skills & Qualifications
- Bachelor’s degree in Business Administration, Commerce, Management, or a related field
- 3–7 years of experience as an Executive Assistant, Personal Assistant, or in a similar role
- Excellent written and verbal communication skills
- Strong organizational and multitasking abilities
- Proficiency in MS Office (Word, Excel, PowerPoint) and scheduling tools
- Ability to work under pressure and manage multiple priorities
- High level of integrity, confidentiality, and professionalism

Preferred Attributes
- Proactive and solution-oriented mindset
- Strong interpersonal skills with the ability to work closely with senior leadership
- Excellent attention to detail and commitment to quality
- Ability to anticipate needs and work independently
- Flexibility to handle urgent tasks and extended working hours when required

Work Environment
- Full-time, office-based role
- Occasional travel based on the Director’s schedule
- Availability for urgent communication beyond working hours, if required

Pay: ₹35,000.00 - ₹45,000.00 per month

Work Location: In person

📌 Executive Assistant to Director (Mumbai)
🏢 Northalp Tech India
📍 Mumbai