Job highlights

- Qualification: Bachelors degree in any discipline .
- Experience: 47 years of experience as an Executive Assistant,preferably supporting senior leadership in real estate,infrastructure,or project-led organizations .

Executive Assistant to COO Projects Location: Max Towers, Noida

Reports to: COO Projects

Qualification: Bachelors degree in any discipline

Experience: 47 years of experience as an Executive Assistant, preferably supporting senior leadership in real estate, infrastructure, or project-led organizations The role of the Executive Assistant to the COO Projects is to provide high-level administrative, organizational, and operational support, ensuring effective time management, coordination, and communication. The position requires discretion, attention to detail, and the ability to handle multiple priorities in a fast-paced environment, while aligning with Max Estatesethos of Live Well, Work Well.

Key Responsibilities:

1. Calendar Meeting Management

- Manage the COOs calendar, schedule meetings, and ensure optimal time allocation across priorities.
- Coordinate internal and external meetings, reviews, and site visits, ensuring all logistics and materials are in place.
- Track and follow up on key action items arising from meetings to ensure timely closure.

2. Communication Coordination

- Serve as a key liaison between the COOs office and internal/external stakeholders.
- Draft, review, and manage correspondence, presentations,



and reports on behalf of the COO.
- Ensure professional and timely communication aligned with organizational standards.

3. Information Document Management

- Prepare and maintain project trackers, MIS, and dashboards for review meetings.
- Support preparation of presentations, status updates, and documentation for management reviews and board-level meetings.
- Maintain confidentiality and handle sensitive business information with discretion.

4. Travel Event Coordination

- Manage travel itineraries, logistics, and accommodation for the COO and team.
- Coordinate event participation, conferences, and internal project review sessions.

5. Operational Support

- Support project and administrative coordination, ensuring timely submission of reports and approvals.
- Liaise with cross-functional teams (Design, Finance, Procurement, HR, and Site Teams) to ensure seamless communication and workflow.
- Assist in the preparation of cost summaries, project schedules, and key business presentations.

Key Skills:

- Strong organizational, coordination, and time-management skills
- Proficiency in MS Office Suite (Excel, PowerPoint, Word, Outlook)
- Excellent written and verbal communication abilities
- High level of professionalism, integrity, and discretion
- Strong multitasking and prioritization skills in a energetic environment
- Collaborative attitude aligned with Max Estatesculture of Live Well, Work Well

📌 Executive Assistant To COO Projects (Noida)
🏢 Max Estates
📍 Noida