Job highlights

- Experience in project and finance coordination with strong skills in tracking budgets, deadlines, and stakeholder follow-ups
- Manage calendar, meetings, travel, project tracking, financial records, and stakeholder coordination
- Manage calendar, appointments, calls, correspondence and meetings.
- Maintain key documents, contacts and records.
- Track commitments and remind you about pending actions.
- Coordinate travel, meetings and logistics when required.

- Project coordination
- Maintain a master list of all ongoing KWF projects.
- Track who is responsible, what needs to be done, deadlines and status.
- Follow up with doctors, volunteers, partners, sponsors, pharma companies and other stakeholders.
- Prepare meeting agendas, minutes and action points.
- Ensure that decisions made in meetings move forward.
- Finance & project coordination




- Maintain project-wise budgets and expenditure records.
- Collect bills, invoices, quotations and supporting documents.
- Coordinate with the accountant/CA and ensure documents reach them on time.
- Track incoming funds, payments, outstanding amounts and project expenses.
- Prepare simple project-wise financial status reports for you.
- Help coordinate CSR/sponsorship documentation and reporting.

- Overall management
- Maintain a single dashboard of KWF activities.
- Keep track of important deadlines events, grants, reports, payments, registrations, publications, etc.
- Identify things that are getting delayed and follow them up without waiting.

📌 Executive Assistant Projects, Operations, Events & Administration (Mumbai)
🏢 Kidney Warriors Foundation
📍 Mumbai