Role & responsibilities

CEO Office & Calendar Management

- Manage the CEO's calendar, appointments, meetings, schedules, and priorities.
- Prepare meeting agendas, briefing notes, and supporting documents.
- Optimize time management and ensure effective scheduling of business priorities.

Strategic & Business Support
- Track strategic initiatives and organizational priorities.
- Coordinate with CXOs, Business Heads, and Functional Leaders.
- Prepare executive dashboards, MIS reports, business reviews, presentations, and executive summaries.
- Identify risks, delays, and critical business issues requiring leadership attention.

Minutes of Meeting (MOM) & Action Tracking
- Document meetings accurately with decisions, action items, timelines, and ownership.
- Maintain action trackers and monitor progress against commitments.
- Proactively follow up and escalate overdue actions.

Leadership Coordination
- Serve as a liaison between the CEO and senior leadership teams.
- Ensure timely collection of reports, approvals, and business updates.
- Coordinate monthly, quarterly, and annual business reviews.

Executive Communication
- Draft and review professional emails,



presentations, reports, correspondence, and leadership communication.
- Coordinate communication with internal and external stakeholders.

Meeting Management
- Organize leadership meetings, business reviews, customer meetings, and strategic discussions.
- Gather pre-read materials and ensure meeting readiness.
- Drive post-meeting action tracking and execution.

Confidentiality & Governance
- Handle sensitive business, financial, and strategic information with utmost confidentiality.
- Maintain professional integrity and discretion at all times.

Preferred candidate profile We are looking for a skilled who:

- Understands the dynamics of a CEO Office.
- Can confidently interact with CXOs and senior stakeholders.
- Is highly organized, proactive, and detail-oriented.
- Anticipates requirements and drives execution without constant supervision.
- Demonstrates exceptional professionalism, discretion, and business maturity.
- Ensures CEO commitments are tracked and completed effectively.

📌 Executive Assistant (EA) (Nashik)
🏢 ESDS Software Solutions
📍 Nashik