Job Summary - EXECUTIVE ADMINISTRATION

IMS Skillversity is a respected brand in the field of job-oriented training programs for under graduates and professional degree holders, offering 100% post-training Placements. We at IMS SKILLVERSITY believe every individual can reach their ultimate happiness and success tapping into their inner source of potential and passion, and we have been leading our students and team members in the path of success and happiness for the last 12 years.

Website:

- https://skillversityglobal.com/
- http://www.imsgroupofinstitutions.com/

Instagram:

- IMS Cochin – https://instagram.com/cochinims?igshid=MzRlODBiNWFlZA==
- Skillversity Global – https://www.instagram.com/skillversity.global?igsh=MWNhZHk5cTVxZGllbw==

The Executive – Administration will be responsible for managing student fee collection, student coordination, batch scheduling, examination arrangements, certification processes, and individual student support. The role requires strong coordination, follow-up, documentation, and communication skills to ensure smooth academic and administrative operations.

Key Responsibilities

1. Student Fee Collection

- Coordinate with students regarding pending fees and payment deadlines.
- Follow up on outstanding payments and maintain fee collection records.
- Issue payment reminders and coordinate with the Finance Department for payment verification.
- Maintain accurate records of fee payments, dues, and collection status.

2. Student Coordination and Support

- Handle student queries through calls, emails, and messages.
- Provide one-to-one support to students regarding academic schedules, examinations, certifications, and administrative matters.
- Address student concerns promptly and coordinate with the relevant departments for resolution.
- Maintain professional communication and positive student relationships.

3. Batch Scheduling and Management





- Prepare and communicate batch schedules, class timetables, and session updates.
- Coordinate with faculty members and students regarding class timings and schedule changes.
- Maintain updated batch-wise student records and attendance-related information.

4. Examination Coordination

- Coordinate examination schedules, registrations, and student eligibility details.
- Communicate examination dates, instructions, and requirements to students.
- Follow up on examination-related documentation and coordinate with the Academic Department.

5. Certification Management

- Collect and verify student details and required documents for certification.
- Coordinate certificate requests, processing, and dispatch.
- Maintain certification records and follow up on pending certificates.

6. Documentation and Reporting

- Maintain accurate student databases, fee records, batch details, examination records, and certification trackers.
- Prepare regular reports on fee collection, pending dues, student issues, and certification status.
- Ensure timely updates in the student management system and other official records.

Required Skills and Qualifications
- Graduate in any discipline.
- Valuable communication and interpersonal skills.
- Proficiency in MS Excel, MS Word, email, and basic computer applications.
- Strong follow-up, coordination, and documentation skills.
- Ability to manage multiple tasks and meet deadlines.
- A student-focused approach with patience and attention to detail.
- Prior experience in administration, fee collection, student coordination, or educational institutions will be an advantage.

Preferred Candidate Profile
- Organized, responsible, and proactive.
- Comfortable handling student calls, payment follow-ups, and one-to-one interactions.
- Able to coordinate effectively with students, faculty, Finance, and Academic teams.

Pay: ₹16,000.00 - ₹22,000.00 per month

Work Location: In person

📌 EXECUTIVE ADMINISTRATION (Kochi)
🏢 Q-LAB INTERNATIONAL PRIVATE
📍 Kochi