: Company Secretary & Compliance Officer

Job Overview

We are seeking a qualified and experienced Company Secretary (CS) & Compliance Officer to lead our corporate governance, secretarial filings, and legal compliance functions. The primary and core focus of this role is executing the statutory duties of a Company Secretary as the custodian of corporate governance.

Additionally, as a fast-growing D2C brand operating across online marketplaces, our e-commerce platform, and physical retail stores, you will act as a vital strategic enabler. You will maintain a comprehensive corporate Compliance Calendar, reviewing and tracking status updates across various departments to ensure the company remains 100% compliant with all applicable laws in India. A proven track record in handling fundraising compliance, equity issuances, and venture capital/private equity filings is highly valued for this role.

Key Responsibilities

1. Core Secretarial Filings & Corporate Governance (Primary Focus)

- Statutory Filings: Independently handle all event-based and annual e-filings (such as Form MGT-7/7A, AOC-4, PAS-3, DIR-12, MGT-14) with the Registrar of Companies (ROC) and the Ministry of Corporate Affairs (MCA) via the V3 portal.
- Board & General Meetings: End-to-end management of Board Meetings, Committee Meetings, and General Meetings (AGM/EGM). This includes drafting notices, agendas, detailed explanatory statements, and passing resolutions.
- Minutes Management: Meticulously draft, finalize, and maintain the Minutes Books of all meetings in strict compliance with the ICSI Secretarial Standards (SS-1 and SS-2).
- Statutory Registers & Records: Create, update, and preserve all statutory registers mandated under the Companies Act, 2013 (e.g., Register of Members, Directors, Share Transfers, Charges, and Loans/Investments).
- Share Capital Administration: Manage all processes related to the allotment, transfer, transmission, or dematerialisation of shares and coordinate with depositories if required.
- Corporate Advisory:



Act as the primary advisor to the Board of Directors on corporate governance norms, changing secretarial guidelines, and direct liabilities.

2. Fundraising & Capital Structure Compliance (High Value-Add)

- Equity & Debt Issuances: Manage all secretarial compliances relating to institutional fundraising rounds (Seed, Series A/B/C, etc.), including Rights Issues, Private Placements, and Preferential Allotments.
- Fundraising Filings: Accurately draft and timely file transactional documents such as Offer Letters (PAS-4), Private Placement Offers (PAS-5), Return of Allotment (PAS-3), and alterations to the Memorandum and Articles of Association (MOA/AOA).
- FEMA & RBI Compliance: Oversee inbound foreign investments by coordinating the filing of foreign inflow reporting, Single Master Form (SMF), and FC-GPR on the RBI's FIRMS portal.
- Due Diligence Support: Act as the primary point of contact during investor due diligence processes, ensuring clean records and answering compliance queries from investor legal counsel.

3. Compliance Calendar Management & Status Review (Enabler Role)

- Calendar Implementation: Design, update, and own a master Compliance Calendar mapping out all statutory timelines applicable to a multi-channel D2C enterprise.
- Status Monitoring & Review: Act as an internal auditor to review the compliance status of various departments. You will ensure that operational teams (HR, Finance, Supply Chain, and Retail Operations) have successfully completed their respective filings.
- Cross-Departmental Coordination: Follow up systematically with department heads to resolve compliance gaps,



acting as an organizational enabler rather than an administrative bottleneck.

4. Legal Metrology, Labor, & Retail Compliance Oversight

- Legal Metrology: Track and review compliance with the Legal Metrology Act, 2009 regarding packaging declarations for e-commerce and retail store stock.
- Labor & Benefit Laws: Monitor status updates and ensure the company is fully compliant with the Bonus Act, Gratuity Act, PF, ESIC, and Professional Tax (PT) Acts.
- Store Licensing: Track the timely procurement and renewal of Shops & Establishment (S&E;) registrations and local trade licenses across all physical retail stores and warehouses.

5. Contract & Agreement Review

- Vetting & Drafting: Review and redline commercial agreements to protect business interests, including Marketplace Agreements (Amazon, Myntra, etc.), Retail Leases, Vendor Agreements, and Logistics Contracts.

Required Qualifications and Skills Education & Qualified Credentials

- Mandatory: Associate/Fellow Membership of the Institute of Company Secretaries of India (ICSI).
- Highly Desirable: A Bachelor'ss Degree in Law (LL.B.) from a recognized university will be a massive advantage given the contract review and legal oversight responsibilities.

Experience
- [6+ years] of post-qualification experience as a practicing or corporate Company Secretary.
- Prior experience in managing corporate secretarial work for a venture-backed, VC/PE-funded startup, or D2C/retail brand is an asset.

Technical Competencies
- Deep, authoritative knowledge of the Companies Act, 2013, FEMA regulations, and ICSI Secretarial Standards.
- Strong familiarity with the MCA V3 filing system and the RBI FIRMS portal.
- Clear understanding of retail-centric regulations (Labor laws, S&E;, Metrology).

Soft Skills & Culture Fit
- Collaborative Influencer: Ability to drive accountability across department heads to get compliance data on time.
- Detail-Oriented: Zero tolerance for errors in legal drafting, secretarial records, and regulatory timelines.

📌 Company Secretary & Compliance Officer (Mumbai)
🏢 The Pant Project
📍 Mumbai