Job highlights

- Required Qualifications
- Education and Experience High school diploma or equivalent required
- associate degree preferred
- Experience in corporate or professional office environment preferred
- Preferred Qualifications
- Experience in commercial real estate or corporate services environment

Job Summary Receptionist - Position Overview: The Receptionist serves as the first point of contact for visitors, clients, and employees, creating a welcoming and professional environment while managing front desk operations and administrative support functions.

Responsibilities

- Front Desk Management Greet and welcome all visitors, clients, and guests with professionalism and warmth. Manage visitor sign-in procedures and issue visitor badges in accordance with security protocols. Answer and direct incoming calls promptly and courteously. Monitor and manage reception area to ensure cleanliness and qualified appearance.
- Administrative Support Sort and distribute incoming mail, packages, and deliveries. Coordinate courier services and outgoing shipments. Maintain office supplies inventory and place orders as needed. Schedule and coordinate conference room bookings. Prepare visitor badges, parking passes, and access credentials.
- Communication Management Answer general inquiries via phone, email, and in person, providing accurate information or directing to appropriate departments. Take detailed messages and relay information to staff members promptly. Maintain and update contact directories and phone lists. Respond to routine correspondence and administrative requests.
- Security and Safety Monitor building access and enforce security procedures. Maintain visitor logs and ensure compliance with building security protocols. Alert appropriate personnel to emergency situations. Understand and communicate emergency evacuation procedures to visitors.




- Office Coordination Assist with scheduling appointments and meetings. Coordinate catering and meeting setup for internal events. Support onboarding activities for new employees including workspace preparation. Maintain organized filing systems for front desk documentation.

Required Qualifications

- Education and Experience High school diploma or equivalent required; associate degree preferred. 1-2 years of receptionist, customer service, or administrative experience. Experience in corporate or professional office environment preferred.
- Skills and Competencies Excellent interpersonal and communication skills with professional phone etiquette. Strong customer service orientation with friendly, approachable demeanor. Proficiency in Microsoft Office Suite (Outlook, Word, Excel). Ability to multitask and manage competing priorities in fast-paced environment. Strong organizational skills and attention to detail. Professional appearance and presentation.
- Technical Requirements Experience with multi-line phone systems. Familiarity with visitor management systems. Basic knowledge of office equipment (printers, scanners, copiers). Comfortable learning new software and systems quickly.

Preferred Qualifications

- Experience in commercial real estate or corporate services environment. Bilingual capabilities. Knowledge of building management systems. Previous experience with calendar management platforms (Outlook, Google Calendar).

Working Conditions

- This position requires sitting for extended periods and occasional light lifting (packages, supplies up to 20 lbs). Standard business hours with potential for flexible scheduling to cover reception area during business operations.

Location

Manesar

Working Hours

48

Disclaimer: This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.

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