Position Overview:

The Buyer Instrument & Electrical will be responsible for managing end-to-end procurement activities for instrumentation, electrical spares, services, ARC/AMC, and related requirements. The role involves vendor identification and development, enquiry management, techno-commercial coordination, price negotiation, purchase order finalization, and ensuring timely delivery.

The position will also focus on cost optimization, alternate vendor development, procurement cycle-time reduction, compliance, and effective coordination with internal stakeholders and suppliers.

Key Responsibilities

1. Procurement & Purchase Order Management

- Manage the complete PR-to-PO cycle for Instrument & Electrical spares, services, and related requirements.
- Identify suitable vendors, develop current/alternate sources, and maintain a competitive vendor base.
- Float enquiries, obtain and evaluate commercial quotations, and coordinate with vendors for timely responses.
- Coordinate with the user/technical team for technical evaluation and clearance.
- Negotiate prices, payment terms, delivery schedules, warranties, guarantees, LD clauses, and other commercial terms.
- Finalize purchase orders in line with approved procurement policies and commercial requirements.
- Follow up with suppliers to ensure on-time delivery and resolve supply-related issues.
- Ensure end-to-end Procure-to-Pay (P2P) compliance and timely closure of procurement transactions.
- Identify opportunities for cost reduction, value optimization, and procurement cycle-time improvement.

1. Service, ARC & AMC Management





- Coordinate with Instrument & Electrical service engineers and internal stakeholders for service requirements.
- Manage the complete process for service orders, ARC and AMC contracts, including enquiry, commercial evaluation, negotiation, PO/contract finalization, and execution.
- Ensure timely mobilization and completion of service activities as per agreed scope, schedule, and commercial terms.
- Monitor supplier performance and address service-related issues in coordination with the user team.

1. Vendor Development & Performance

- Develop and qualify new and alternate vendors to improve competitiveness, supply reliability, and business continuity.
- Identify alternate sources for critical and high-value Instrument & Electrical spares.
- Maintain effective supplier relationships while ensuring adherence to company procurement requirements.
- Monitor vendor performance with respect to quality, delivery, cost, service, and compliance.

1. Cost Optimization & Commercial Management

- Drive cost-saving initiatives through competitive bidding, negotiations, alternate sourcing, standardization, and value engineering opportunities.
- Benchmark prices and market conditions to ensure commercially competitive procurement.
- Ensure appropriate application of LD, warranty, guarantee,



payment terms, and other contractual/commercial provisions.
- Expedite critical PRs and ensure timely conversion from PR to PO without compromising procurement controls.

1. Compliance & Documentation

- Maintain working knowledge of procurement SOPs, delegation of authority, commercial terms, cost-control practices, warranties, guarantees, LD provisions, and procurement terminology.
- Ensure procurement activities are carried out in compliance with approved company policies and procedures.
- Ensure adherence to applicable safety, HR, statutory, and organizational requirements.
- Maintain proper procurement documentation, approvals, and audit trails.

1. MIS & Reporting

- Ensure timely and accurate submission of procurement MIS and performance reports.
- Track and report key parameters such as:
- PR-to-PO cycle time

- Pending PRs and POs

- Critical/overdue deliveries

- Cost savings

- Vendor development

- ARC/AMC status

- Supplier performance
- Highlight critical procurement risks, delays, and supply constraints to the relevant stakeholders on a timely basis.

Key Performance Areas (KPIs)
- PR-to-PO conversion time
- On-time delivery of critical and routine materials
- Procurement cost savings
- New/alternate vendor development
- Reduction in single-source dependency
- Service/ARC/AMC execution and renewal timelines
- Supplier performance
- Compliance with procurement SOPs and approval processes
- Accuracy and timeliness of MIS reporting
- Closure of overdue PRs/POs and procurement-related actions

📌 Buyer E&I - DCTL Dahej (Bharuch)
🏢 Deepak Chem Tech
📍 Bharuch