Greetings! & very warm welcome to BEST-FIT Recruitment Riders,

We are BEST-FIT Recruitment Riders feel immense pleasure to search and provide you with better carrier opportunities to aid you in achieving your aspirations. BEST-FIT Recruitment Rider is a highly specialized Recruitment & Executive Search Partner for Pharmaceutical, Biotech, CRO, Chemicals, Medical Devices & Turnkey Pharma Projects Engineering-Construction Design Sectors. We are searching & recruiting highly qualified professionals for Middle-Senior-Upper-Management and Executive jobs. (Eg: Managers, VP, President, CFO & CEO). Also offering customized recruitment services by Headhunting & Executive Search for Middle & Top management level professionals according to clients specific needs. We are BEST-FIT Recruitment Riders do exactly what our name tells. To know more about us please visit our website: www.bestfitrecruitment.co.in

We would like to inform you that presently we have skilled career opportunity matching to your profile with one of our esteemed client.

Please see the following position summary:

- Client Name: Growing Russia based Pharma
- Position: Asst. Manager - HR & Administration
- Department: HR
- Location: Mahape, Navi Mumbai
- Special Requirement: immediate joiner or within 15 days or Maximum 1 Month

Role Overview : The Asst. Manager HR & Administration will be responsible for supporting HR operations, recruitment coordination, employee engagement, and administrative functions during the establishment and operational phases of the Pharma R&D; Centre. The role will ensure smooth HR processes, compliance, documentation management, and administrative coordination during the green field project development.

The Asst. Manager HR will be responsible for managing end-to-end recruitment activities, ensuring smooth induction & on boarding processes, and providing ongoing HR operational support to employees. The role requires excellent communication, coordination, and organizational skills to strengthen employee experience and support overall HR operations.

Job Profile:

HR Operations & Recruitment Support:

- Assist in recruitment activities for scientists, researchers, technical staff,



and support staff.
- Coordinate with recruitment consultants and job portals for candidate sourcing.
- Schedule interviews, candidate assessments, and on boarding processes.
- Maintain employee personal files, HR records, and recruitment documentation.
- Support new employee induction and joining formalities.

General HR Administration:

- Prepare HR letters (offer, appointment, confirmation, experience, etc.).
- Assist in employee engagement activities and HR communication.
- Provide assistance in performance management and appraisal processes.
- Handle employee queries related to HR policies, attendance, and payroll support.
- Maintain attendance records, leave management, and employee database.
- Support payroll coordination with finance or payroll vendors.
- Ensure proper employee record keeping and HR compliance documentation
- Coordinate exit formalities and conduct exit interviews.
- Assist HR team in various projects, reporting, and MIS preparation.

Employee Coordination & Support:

- Act as point of contact for employee queries related to HR and administration.
- Assist in employee engagement initiatives and HR communication.
- Support in maintaining positive workplace culture within the R&D; centre.

Administrative Coordination:

- Manage office administration activities including office supplies, facility management, and vendor coordination.
- Coordinate travel arrangements, accommodation, and logistics for visiting scientists or consultants.
- Maintain R&D; office infrastructure requirements.

Compliance & Documentation:

- Maintain HR documentation as per labour laws and company policies.
- Support statutory compliance documentation where applicable.
- Maintain confidential HR and R&D; administrative records.




- Support in statutory compliance documentation and HR audits.

Vendor & Facility Management:

- Coordinate with housekeeping, security, facility vendors, and office service providers.
- Maintain records for AMC contracts, service agreements, and vendor payments.
- Support in administrative setup for new departments during project expansion.

Desired Profile:

- MBA (HR) / PGDBM with 5 to 10 years experience in a HR & Administration from any industry.
- Strong in Recruitment, On boarding & HR operation.
- Female Candidate only.
- Experience in Pharmaceutical, R&D;, Healthcare, or Manufacturing sector preferred.
- Proficiency in recruitment tools, job portals, social media hiring, and HR systems.
- Good understanding of HR processes across the employee lifecycle.
- Knowledge of pharmaceutical industry norms is a plus.
- Knowledge of HR systems, MS Office, and recruitment tools.
- Basic understanding of labour laws and HR compliance.
- Ability to handle multiple tasks, meet deadlines, and maintain confidentiality.
- Excellent communication, stakeholder management, and candidate engagement skills.
- Analytical mind-set with data management and reporting skills.
- Ability to build rapport with employees across all levels.
- Friendly & welcoming attitude to create a positive impression.
- Ability to handle guests, clients, and employees professionally.
- Ensure smooth office operations and workflow.
- Basic knowledge of office administration.
- Adhere to corporate etiquette and confidentiality policies.
- Ability to manage confidential information with integrity.
- Awareness of cultural sensitivities when dealing with global clients.
- Problem-solving ability and attention to detail.
- Excellent communication, facilitation, and presentation skills.
- Fluency in English and other languages (Marathi, Gujarati, Hindi)

Recruiter Details: BEST - FIT Recruitment Riders

G-7, Amrit Complex,

Opp: Mahavir Jain Vidhyalaya & Jain Derasar,

R.V. Desai Road, Near Goyagate Circle,

Vadodara-390001, Gujarat, India

Mobile: 09722052906, 09722042906

E-Mail: [email protected]

Website: www.bestfitrecruitment.co.in

📌 Asst. Manager - HR & Administration with Growing Russia based Pharma (Navi Mumbai)
🏢 Best Fit Recruitment Rider
📍 Navi Mumbai