Department: Research & Development

Location: APAC-India

Description

Align Technology is looking for a Site Office Administrative Assistant as part of the growing team in Bangalore

This exciting role would be part of a culture that is helping to improve lives every day through digital dentistry The site Admin Assistant will support the site leader and manage all the administrative activities for the Bangalore site

Manage the ramp up and new site activities, handle the site related procurements, manage Lab related requirements, billings and expense management

Manage multiple business and functional stakeholders

Work with different vendors

Support the admin related team needs

SPOC for any IT and facilities requirements

Role expectations

Independently manage the administrative activities for the site as Site Admin

Act as the point of contact among executives, managers, employees, and other external partners

Coordinate with cross team, cross site and cross geo leaders and teams

Manage various internal and external stakeholders

Format information for internal and external communication memos, emails, presentations, reports

Manage executivescalendars and set up meetings

Manage Infrastructure and HW procurements, creation of purchase requests and ensure to follow-up with the approvers to get a timely approval, track delivery, manage inventory

Ability to read the contracts and submit them through CLM approvals

Onboarding of the vendors along with privacy, security, and audit team reviews

Arrange corporate events to take place outside of the workplace

Make travel arrangements for international/domestic Prepare expenses and generate monthly newsletter Oversees the performance of site office staff Act as an office manager by keeping up with office supply inventory

What We're Looking For





8+ years of work experience as admin assistant role, Experience in managing and coordinating site administrative activities independently A 'can do' attitude, high energy, and creativity are required along with organizational skills and ability to handle multiple tasks, Excellent stakeholder management

Strong interpersonal, oral, written, and visual communication skills, with ability to present findings concisely and effectively, Solid Decision making and Problem-solving skills

Strong time-management skills and the ability to organize and coordinate multiple projects at once

Experience working with external Vendors

Experience of Procurement and Inventory management

Excellent in MS Office and other productivity tools

Uphold a strict confidentiality

Bachelors degree preferred

Applicant Privacy Policies

Review our Applicant Privacy Policies for additional information, Global Diversity Statement

At Align, we believe in the power of a smile, and we know that every smile is as unique as our employees

As we grow, we are committed to building a workforce rich in diverse cultural backgrounds and life experiences, fostering a culture of open-mindedness and compassion

We live our company values by promoting healthy people and healthy communities, all with the intent of changing millions of lives, one unique smile at a time, Equal Opportunity Statement

Align Technology is an equal opportunity employer

We are committed to providing equal employment opportunities in all our practices, without regard to race, color, religion, sex, national origin, ancestry, marital status, protected veteran status, age, disability, sexual orientation, gender identity or expression, or any other legally protected category

Applicants must be legally authorized to work in the country for which they are applying, and employment eligibility will be verified as a condition of hire,

📌 Administrative Assistant (Bengaluru)
🏢 Align Technology
📍 Bengaluru