Indeed Job Title

HR & Operations Executive – Recruitment, Payroll & Administration

Job Description

We are looking for an HR & Operations Executive who can manage day-to-day HR activities while supporting office operations, client coordination, and business administration in a growing digital marketing agency.

This role is ideal for someone who enjoys working with people, keeping processes organised, following up on pending tasks, and coordinating across multiple teams. You will work closely with the founder, management, employees, and clients, gaining practical exposure to how a digital marketing business operates beyond HR.

The position requires someone who can take ownership of routine responsibilities, maintain accurate records, coordinate independently, and ensure that important activities are completed on time.

Key responsibilities include:

- Recruitment and hiring: Coordinate hiring requirements with managers, publish job openings on Indeed, Naukri, LinkedIn, and other portals, screen resumes, coordinate AI-based website screening, schedule interviews, and maintain candidate records
- Candidate selection and joining: Coordinate feedback and reference checks, arrange background verification where required, support salary discussions, prepare offer letters, follow up with selected candidates, and maintain a talent pool for future vacancies
- Employee onboarding: Prepare appointment letters, NDAs, and joining documents; collect required employee information; coordinate email accounts, software access, devices, and first-day induction
- Attendance, leave, and payroll: Maintain attendance, working hours, shift schedules, leave records, and holiday calendars; coordinate monthly payroll, salary slips, incentives, commissions, reimbursements, and expense claims
- HR documentation and compliance: Maintain employee files, HR records, company policies, employment documentation, and relevant statutory records; coordinate PF, ESI, and other compliance-related activities with the appropriate professionals where applicable
- Employee engagement and culture: Organise birthdays, festival celebrations, team outings, and engagement activities; communicate internal announcements and support a positive workplace setting
- Employer branding: Coordinate company culture posts on LinkedIn and Instagram, share employee achievements, manage company review profiles on Glassdoor and AmbitionBox,



and support recruitment drives, job fairs, and college events
- Office administration: Manage office supplies, vendors, housekeeping, visitor coordination, security arrangements, and company assets such as laptops and equipment
- Travel and event coordination: Arrange employee or management travel, meeting logistics, internal events, and other operational requirements
- Client onboarding: Coordinate client onboarding documents, collect required access details for Google Ads, Meta, and websites through approved processes, and schedule kickoff meetings with the relevant teams
- Client experience and retention support: Coordinate monthly client satisfaction check-ins, feedback surveys, testimonials, reviews, festival greetings, and client gifts; maintain records of contracts, NDAs, and renewal dates
- Sales and marketing coordination: Make initial calls to new enquiries, understand basic requirements, schedule meetings for the sales team, collect information for case studies, and format proposals, presentations, and company profiles
- Business documentation: Coordinate the preparation of company documents, registrations, and supporting materials for tenders, RFPs, webinars, and business events
- Founder’s office support: Manage the founder’s calendar, travel arrangements, meeting follow-ups, and pending action items; coordinate payment follow-ups with the accounts team and track subscriptions, licenses, registrations, and renewals
- Reporting and follow-up: Maintain organised trackers, spreadsheets, reminders, and status reports to ensure hiring, employee administration, client coordination, and operational tasks are completed on time

Experience

Relevant experience in HR operations, recruitment, payroll coordination, office administration, or business operations is preferred.

Candidates with experience handling multiple HR responsibilities independently, coordinating with management, and maintaining employee and operational records will have an advantage.

Experience in a digital marketing agency,



IT company, or other service-based business will be preferred. Candidates should be comfortable learning new tools, handling varied responsibilities, and working in a growing organisation.

Who Can Apply

Candidates can apply if they have:

- Practical knowledge of recruitment, resume screening, interview coordination, and candidate follow-ups
- An understanding of employee onboarding, HR documentation, attendance, leave management, and payroll coordination
- Good organisational skills and the ability to manage multiple responsibilities without losing track of deadlines
- Strong follow-up skills and the confidence to coordinate with employees, managers, clients, vendors, and external service providers
- Clear written and verbal communication skills in English and Hindi
- Working knowledge of Excel or Google Sheets for maintaining trackers, records, and reports
- The ability to handle confidential employee, payroll, and company information responsibly
- A proactive approach to identifying pending tasks, sending reminders, and ensuring timely completion
- The flexibility to support HR, administration, client coordination, and business operations as required
- The ability to work directly with the founder and management while maintaining professional communication and accurate documentation

Skills

HR Operations · Recruitment Coordination · Resume Screening · Interview Scheduling · Candidate Management · Offer Letters · Employee Onboarding · HR Documentation · Attendance Management · Leave Management · Payroll Coordination · Incentive Calculation · Employee Engagement · Employer Branding · Office Administration · Vendor Management · Asset Management · Client Onboarding · Client Coordination · Sales Coordination · Calendar Management · Follow-Up Management · Excel · Google Sheets · English Communication · Hindi Communication

Bonus:

Experience with Keka, Zoho People, greytHR, or similar HR software; knowledge of PF, ESI, and payroll basics; experience in an agency or IT company; and basic Canva skills.

Pay: ₹15,000.00 - ₹30,000.00 per month

Perks:

- Cell phone reimbursement
- Health insurance
- Provident Fund

Ability to commute/relocate:

- Anand Vihar, Delhi, Delhi: Reliably commute or planning to relocate before starting work (Required)

Work Location: In person

📌 HR & Operations Executive (Anand Vihar)
🏢 Digital Marketing Doctor
📍 Anand Vihar