JOB DESCRIPTION : HR Trainee

Company: Otomatiks
Location: Vellore, Tamil Nadu
Employment Type: Full-Time
Department: Human Resources
Reports To: HR Manager / HR Head

About the Role

We are looking for a motivated and organized HR Trainee to join our team in Vellore. The candidate will receive practical exposure to various areas of Human Resources, including recruitment, employee coordination, attendance, documentation, onboarding, and day-to-day HR administration.

This role is ideal for a candidate who is looking to build a career in Human Resources and is willing to learn, take responsibility, and work closely with employees and management.

Key Responsibilities

1. Recruitment & Hiring

- Assist in sourcing candidates through job portals, social media, referrals, and other channels.
- Screen resumes and shortlist suitable candidates.
- Coordinate interview schedules with candidates and hiring managers.
- Communicate with candidates regarding interview schedules, selection, and joining formalities.
- Maintain recruitment trackers and candidate databases.
- Assist with joining and onboarding processes.

2. Employee Coordination

- Act as a point of contact for employees regarding routine HR-related queries.
- Coordinate with employees and reporting managers for HR requirements.
- Assist in addressing employee concerns and escalating issues to the HR Manager when required.
- Support employee engagement activities and internal communication.

3. HR Administration

- Maintain employee records and HR documentation.
- Assist with preparation and collection of joining documents.
- Maintain attendance,



leave, permission, and other HR records.
- Assist in maintaining employee files and HR trackers.
- Support the HR team in preparing letters, notices, and other HR documents.

4. Onboarding & Offboarding

- Coordinate employee joining formalities.
- Ensure required documents are collected and properly maintained.
- Conduct or assist with HR induction for new employees.
- Assist with resignation, exit formalities, and employee offboarding documentation.

5. HR Policies & Compliance

- Assist in communicating HR policies and procedures to employees.
- Ensure employees follow established HR processes.
- Support the HR team in maintaining proper documentation and records.
- Assist with implementation of HR initiatives and internal policies.

6. General HR Support

- Prepare HR reports and trackers as required.
- Assist the HR Manager with daily HR activities.
- Coordinate with different departments for manpower and employee-related requirements.
- Handle HR information with confidentiality and professionalism.
- Perform other HR-related duties assigned by the Management or HR Manager.

Candidate Requirements

- Bachelor's degree in Human Resources, Business Administration, Commerce,



or a related field.
- Freshers are welcome to apply.
- Candidates with 0–1 year of HR experience will be preferred.
- Good communication and interpersonal skills.
- Basic knowledge of MS Office / Google Workspace.
- Good organizational and documentation skills.
- Ability to communicate professionally with employees and candidates.
- Willingness to learn and take ownership of assigned responsibilities.
- Ability to maintain confidentiality of employee information.

Key Skills

- Recruitment & Candidate Coordination
- Employee Communication
- HR Documentation
- Attendance & Leave Management
- MS Excel / Google Sheets
- Communication Skills
- Problem Solving
- Time Management
- Team Coordination
- Attention to Detail

What We Offer

- Hands-on exposure to various HR functions.
- Opportunity to work closely with the HR and Management team.
- Practical experience in recruitment and HR operations.
- Learning and career growth opportunities.
- Professional and dynamic work workplace.

Salary

₹12,000 – ₹15,000 per month, depending on skills, qualification, and experience.

Preferred Candidate

A proactive, responsible, and people-oriented individual who is genuinely interested in building a career in Human Resources and is comfortable handling both people coordination and administrative responsibilities.

Pay: ₹12,000.00 - ₹15,000.00 per month

Benefits:

- Cell phone reimbursement
- Internet reimbursement
- Leave encashment
- Paid sick time
- Paid time off

Work Location: In person

📌 HR Trainee (Vellore)
🏢 Otomatiks
📍 Vellore