Job Description: HR & Office Administrator (IT Background)

Company: DAIT Institute
Location: Sambhaji Nagar (Aurangabad), Maharashtra
Job Type: Full-time, In office
Department: Human Resources & Administration
Experience: 1–3 years preferred

About DAIT Institute

We deliver industry-aligned technology and professional training programmes supported by practical projects, industry mentors, AI-enabled learning, and career-focused development.

We are looking for an organized, proactive, and people-oriented professional to manage HR coordination, office administration, student coordination, and day-to-day operational activities.

Role Overview

The HR & Office Administrator will support the smooth functioning of DAIT Institute by coordinating recruitment, maintaining employee and student records, managing schedules, supporting admissions operations, and ensuring an organized and professional office environment.

The ideal candidate should have good communication skills, strong follow-up capabilities, attention to detail, and the ability to manage multiple responsibilities independently.

Key Responsibilities1. HR & Recruitment Coordination

- Coordinate recruitment activities for instructors, trainers, mentors, and administrative staff.
- Post job openings, screen applications, schedule interviews, and follow up with candidates.
- Coordinate onboarding, joining formalities, document collection, and employee records.
- Maintain attendance, leave records, staff schedules, and basic HR documentation.
- Support payroll data preparation and coordinate with management or the external accountant.
- Assist in implementing HR policies, workplace procedures, and employee communication.

2. Office Administration

- Manage daily office operations, schedules, documentation, and correspondence.
- Maintain office records, stationery, supplies, and vendor coordination.
- Coordinate meetings, appointments, workshops, and internal activities.
- Maintain organized physical and digital filing systems.
- Ensure the office remains professional,



functional, and ready for students, parents, instructors, and visitors.

3. Student & Admissions Coordination

- Respond to student and parent enquiries through phone, email, WhatsApp, and other official channels.
- Coordinate counselling appointments, admission assessments, registration, and enrollment documentation.
- Maintain accurate student records and follow up on pending documentation.
- Coordinate class schedules, instructor availability, attendance, and student communications.
- Assist with fee reminders, payment-status tracking, and coordination with accounts.
- Support students with portal access and escalate technical issues to the relevant team.

4. Learning, Workshops & Events

- Coordinate college workshops, student events, masterclasses, and certification activities.
- Manage participant registrations, schedules, attendance, and communication.
- Coordinate with instructors, mentors, colleges, and external partners.
- Support certificate issuance and maintain event and participation records.

5. DAIT Portal & Reporting

- Use the DAIT platform to maintain and update student, instructor, HR, and administrative records according to assigned permissions.
- Keep attendance, schedules, onboarding records, and operational information accurate and up to date.
- Prepare basic daily, weekly, and monthly operational reports.
- Maintain confidentiality of student information, employee records, and institutional data.

Required Skills & Qualifications

- Bachelor's degree in HR, Business Administration, Commerce, Management, or a related field.
- 1–3 years of experience in HR coordination, office administration,



education administration, or operations preferred.
- Fresh graduates with strong communication, organizational, and computer skills may also be considered.
- Good verbal and written communication skills in Marathi, Hindi, and English.
- Working knowledge of MS Office or Google Workspace, spreadsheets, email, and digital documentation.
- Robust coordination, follow-up, time management, and problem-solving abilities.
- Professional attitude, reliability, attention to detail, and willingness to take ownership of daily operations.

Preferred Candidate Profile

- Experience working in an educational institute, training centre, coaching institute, or startup.
- Familiarity with recruitment coordination, student admissions, attendance, and basic administrative processes.
- Comfortable using online portals and learning new software.
- Able to communicate professionally with students, parents, employees, and external stakeholders.
- Willing to work in a growing organization where responsibilities may evolve.

Performance Expectations

Performance will be evaluated on:

- Timely completion of recruitment and onboarding coordination.
- Accuracy of employee and student records.
- Responsiveness to student, parent, and instructor enquiries.
- Attendance, scheduling, and documentation accuracy.
- Smooth coordination of workshops and institutional activities.
- Timely reporting, follow-ups, and adherence to confidentiality requirements.

Compensation

Salary will be based on experience, skills, and suitability for the role.

How to Apply

Interested candidates can share their resume and contact details at:

Website: Launching soon

DAIT Institute — AI-Ready Skills. Industry-Aligned Learning. Career-Focused Training.

Pay: From ₹20,000.00 per month

Benefits:

- Flexible schedule
- Work from home

Experience:

- Data analytics: 5 years (Required)

Location:

- Aurangabad, Maharashtra (Required)

Work Location: Hybrid remote in Aurangabad, Maharashtra

📌 Human Resource Executive (Aurangabad)
🏢 DAIT Institute
📍 Aurangabad