Job SummaryThe Front Office Assistant manages the reception area, handles incoming communications, schedules appointments, and assists departments with day-to-day clerical duties. The role requires solid interpersonal skills, organization, and a professional, welcoming demeanor. [1, 2, 3, 4, 5, 6]Key Responsibilities

- Reception & Guest Services:
- Greet visitors, clients, and vendors warmly and direct them to the appropriate staff or meeting rooms.
- Manage visitor sign-in logs, issue security or access badges, and enforce entry protocols.
- Maintain a clean, tidy, and professional-looking reception and waiting area. [1, 2, 3, 4, 5, 6]
- Communications Handling:
- Answer, screen, and route incoming phone calls or take detailed messages.
- Respond to general email inquiries and field front-desk questions.
- Sort, distribute, and dispatch incoming/outgoing mail, couriers, and packages. [1, 2, 3, 4, 5, 6, 7, 8]
- Scheduling & Coordination:
- Manage and coordinate calendars, book meeting rooms, and schedule appointments or interviews.
- Send reminders and confirm meetings with participants or clients. [1, 2, 3, 4, 5]
- Administrative & Clerical Support:
- Perform data entry, maintain physical/digital filing systems, and update company records.
- Draft, proofread, and format routine correspondence, memos, or reports.
- Monitor and order office supplies, inventory,



and breakroom stock.
- Assist with basic bookkeeping, expense tracking, or invoicing tasks as needed. [1, 2, 3, 4, 5, 6]

Required Qualifications & Skills

- Education:
- High school diploma or GED equivalent required; a formal qualification, diploma, or degree in office administration, secretarial work, hospitality, or a related field is a strong plus. [1, 2, 3]
- Experience:
- 1 to 3 years of prior experience in a customer service, reception, or office administration role. [1, 2, 3]
- Technical Skills:
- Proficiency in office software suites (such as Microsoft Word, Excel, and Outlook).
- Familiarity with office equipment (printers, scanners, copiers, fax machines) and phone/call-forwarding systems.
- Experience with specific scheduling tools or property/hotel management software (e.g., Resource Guru, AVOXI, IDS) depending on the industry. [1, 2, 3]
- Soft Skills:
- Exceptional verbal and written communication skills.
- Strong organizational, time-management, and multitasking abilities.
- Ability to remain calm, courteous, and professional in fast-paced or high-pressure situations.
- Discretion and confidentiality when handling sensitive information.

Pay: ₹12,000.00 - ₹15,000.00 per month

Benefits:

- Food provided
- Provident Fund

Work Location: In person

📌 Front Office Assistant (Kodaikanal)
🏢 LMS MONTVEIL - A UNIT OF LE MEADOWS SERENITY
📍 Kodaikanal