16 Oct
|
PR Pundit Havas Red
|
Gurugram
16 Oct
PR Pundit Havas Red
Gurugram
Job Description: Admin Executive
Department: Administration
Location: Gurgaon
Experience: 2–4 years
Employment Type: Full-time
About the Role
We are looking for a proactive and organized Admin Executive to manage day-to-day administrative operations and ensure the smooth functioning of our office. The ideal candidate should be detail-oriented, have strong coordination skills, and be comfortable working in a dynamic, quick-paced PR agency environment.
Key Responsibilities
1. Office Administration & Facilities
• Oversee day-to-day office operations and ensure the workplace is well-maintained and organized.
• Coordinate with housekeeping, security, facility management, and other service providers.
• Manage office supplies, stationery, pantry inventory, and other administrative requirements.
• Ensure office equipment and infrastructure are maintained and operational.
• Coordinate with vendors for repairs, maintenance, and other facility-related services.
2. Vendor & Expense Management
• Coordinate with vendors for quotations, purchase orders, invoices, and payments.
• Maintain records of administrative expenses, bills, and vendor contracts.
• Assist with expense tracking and ensure timely submission of invoices to the Finance team.
• Negotiate with vendors wherever required to ensure cost-effective services.
3. Employee & Visitor Coordination
• Manage visitor reception, meeting room bookings, and guest arrangements.
• Support employee requirements related to office facilities and administration.
• Coordinate with internal teams to ensure smooth day-to-day operations.
• Assist with employee onboarding logistics, including workstation allocation, access cards, and other administrative arrangements.
4. Travel & Event Coordination
• Coordinate travel bookings, hotel reservations, and local transportation for employees and business guests, as required.
• Support internal meetings, town halls, employee engagement activities, and office celebrations.
• Assist with logistic
📌 Administrative Executive (Gurugram)
🏢 PR Pundit Havas Red
📍 Gurugram