Position : Manager HR & Administration

Company: Yuvrus Healthcare Innovations Pvt. Ltd.
Function: Human Resources & Administration
Location: Bhubaneswar, Odisha
Employment Type: Full-Time
Reporting To: Leadership / Functional head

1. About HAI Suitcase Clinics®

Yuvrus Healthcare Innovations Pvt. Ltd. is building the next generation of accessible, technology-enabled healthcare through HAI Suitcase Clinics®.

HAI follows a doorstep-first healthcare model combining technology, portable clinical infrastructure, healthcare professionals and a connected healthcare ecosystem to make quality healthcare more accessible.

As HAI expands across cities, a strong and responsive HR and Administration function will be essential to support the organization's growth.

2. Role Overview

The Manager – HR & Administration will be responsible for managing day-to-day recruitment coordination, candidate management, employee on-boarding and HR administration, along with office administration and vendor/service-provider coordination.

The role will work closely with the Leadership, functional heads and hiring managers to ensure timely recruitment, smooth on-boarding and efficient administration and related activities.

This is a hands-on role requiring strong coordination, follow-up, organization and execution skills.

3. Key Responsibilities

A. Recruitment & Candidate Management

- Understand hiring requirements from functional heads and hiring managers.
- Source, screen and shortlist candidates based on defined requirements.
- Maintain candidate database and recruitment pipeline.
- Coordinate candidate communication throughout the recruitment process.
- Track recruitment status and ensure timely closure of open positions.

B. Interview Coordination

- Schedule interviews with candidates and hiring managers.
- Coordinate multiple rounds of interviews where required.
- Share candidate profiles and relevant information with interviewers.
- Track interview feedback and coordinate next steps.
- Ensure timely follow-up and communication with candidates.

C. Offer & On-boarding

- Coordinate offer and joining formalities for selected candidates.
- Collect and maintain required employee documentation.
- Coordinate background verification where applicable.
- Complete on-boarding documentation and joining formalities.
- Coordinate induction and introduction to relevant teams.
- Ensure new employees receive required access, information and administrative support.

D. HR Administration

- Maintain employee records,



HR files and employee master data.
- Support attendance, leave and other routine HR processes.
- Maintain HR trackers and MIS.
- Coordinate routine employee-related documentation.
- Support employee engagement and internal communication initiatives.
- Maintain confidentiality of employee information.

E. Administration & Vendor Management

- Manage day-to-day office administration and facility requirements.
- Coordinate housekeeping, maintenance, security, office supplies and other support services.
- Identify and coordinate with service providers and vendors.
- Obtain quotations and coordinate vendor discussions as required.
- Monitor vendor performance, service quality and timelines.
- Coordinate invoices and payment-related documentation with Finance.
- Maintain vendor records, agreements and relevant documentation.
- Resolve routine administrative and vendor-related issues.

F. Management Reporting & Coordination

- Maintain recruitment, on-boarding, employee and vendor trackers.
- Provide regular HR & Administration updates to management.
- Coordinate with Finance, IT, Operations and other functions for employee and administrative requirements.
- Escalate important HR, employee or administrative issues to the appropriate management level.

4. Key Performance Indicators (KPIs)

Recruitment

- Positions closed within agreed timelines
- Quality of candidate shortlisting
- Interview scheduling turnaround
- Offer-to-joining conversion
- Recruitment pipeline accuracy

On-boarding

- Timely completion of joining formalities
- Documentation accuracy
- Onboarding completion within defined timelines

HR Administration

- Accuracy and completeness of employee records
- Timely HR MIS and reporting
- Timely completion of routine HR processes

Administration & Vendors

- Timely resolution of administrative requirements
- Vendor service quality and responsiveness
- Cost-effective vendor management
- Timely invoice/document coordination

5. Candidate Profile

Experience

- 3–5 years of experience in HR, Recruitment, HR Operations, Administration or a combination of HR & Administration.
- Hands-on experience in candidate screening,



interview coordination and employee on-boarding is essential.
- Experience in office administration and vendor/service-provider coordination is preferred.
- Experience in a start-up or growing organization will be an advantage.
- Healthcare/HealthTech experience will be an advantage.

Education

- Bachelor's degree in any relevant discipline.
- MBA/PGDM in HR will be an advantage.

6. Core Competencies

- Recruitment & candidate screening
- Interview coordination & follow-up
- Employee onboarding
- HR administration & documentation
- Office administration
- Vendor & service-provider management
- Strong communication and interpersonal skills
- Excellent coordination and follow-up
- Attention to detail
- HR MIS and reporting
- Problem-solving and ownership
- Time management and multitasking
- Confidentiality and professionalism
- Working knowledge of MS Office / Google Workspace and HR systems

7. Ideal Candidate

The ideal candidate is a hands-on, organized and dependable HR & Administration professional who can independently manage recruitment coordination as well as day-to-day administrative requirements.

Start-up Mind-set: Comfortable working in a quick-paced start-up environment with ambiguity, evolving processes and changing priorities.

The candidate should:

- Be highly organized and execution-oriented.
- Be comfortable handling multiple vacancies and candidates simultaneously.
- Have excellent follow-up discipline and attention to detail.
- Be confident interacting with candidates, employees, managers and external vendors.
- Be proactive in identifying and resolving administrative issues.
- Be comfortable working independently with minimal supervision.
- Be responsive and capable of working in a fast-paced, growing organization.
- Demonstrate maturity, professionalism and confidentiality.
- Have a strong ownership mind-set rather than waiting for instructions.
- Be willing to handle both HR and Administration responsibilities hands-on.
- Be comfortable working from Bhubaneswar and coordinating with teams across HAI's locations.

8. Position Summary

Designation: Manager – HR & Administration
Location: Bhubaneswar, Odisha
Experience: 3–5 years
Function: Human Resources & Administration
Reporting To: Leadership / Functional head

Primary Ownership:

Recruitment Coordination | Candidate Management | Interview Scheduling | Employee Onboarding | HR Administration | Office Administration | Vendor Management | HR MIS

📌 Manager - HR & Administration (Bhubaneswar)
🏢 Yuvrus Healthcare Innovations
📍 Bhubaneswar