JOB DESCRIPTION

Logistics Executive Gold Refinery

Department: Logistics / Supply Chain
Industry: Gold Refinery / Precious Metals
Experience: 2–5 Years
Location: Manesar, Haryana
Employment Type: Full-Time
Reporting To: Logistics Manager / Supply Chain Head

About the Role

We are looking for a Logistics Executive with 2–5 years of experience in logistics, supply chain, import coordination, and material movement, preferably from a gold refinery, precious metals, bullion, manufacturing, or other high-value material handling industry.

The candidate will be responsible for coordinating import consignments, domestic movement of materials, logistics documentation, vendor bills, freight reconciliation, and coordination with transporters, CHA/customs representatives, vendors, and internal departments.

The role requires a high level of accuracy, confidentiality, documentation discipline, and control over high-value material movement.

Key Responsibilities

1. Import Logistics & Coordination

- Coordinate end-to-end logistics activities for imported gold dor, bullion, consumables, chemicals, equipment, and other materials.
- Coordinate with CHA, Customs, freight forwarders, transporters, banks, vendors, and internal teams for smooth clearance and movement of import consignments.
- Track import shipments from dispatch to customs clearance and final delivery.
- Maintain complete documentation related to imports, including invoices, packing lists, airway bills/bills of lading, transport documents, insurance documents and clearance-related records.
- Coordinate transportation from airport/port/customs locations to the refinery.
- Monitor shipment status, delays, detention/demurrage and related logistics costs.
- Ensure proper handover and receipt of high-value materials with appropriate documentation and security protocols.

2. Domestic Material Movement

- Coordinate inbound and outbound domestic movement of materials, finished goods, samples, consumables and other refinery-related materials.
- Arrange transportation through approved logistics partners and transporters.
- Prepare and verify delivery challans,



e-way bills, LR/GR, invoices and other movement documents.
- Track vehicle movement and ensure timely delivery.
- Coordinate with production, stores, finance, sales and security teams for material movement.
- Maintain proper records of dispatches, receipts, transporter details and proof of delivery.
- Ensure that movement of high-value material is carried out strictly as per company SOPs and authorization procedures.

3. Vendor Bills & Reconciliation

- Collect and verify transporter, CHA, freight forwarder, courier and other logistics vendor bills.
- Verify bills against agreed rates, quotations, work orders, LR/GR, delivery records and supporting documents.
- Prepare vendor bill reconciliation statements.
- Identify discrepancies in freight, transportation charges, handling charges, detention, demurrage and other logistics expenses.
- Coordinate with vendors and Finance for correction and resolution of billing discrepancies.
- Maintain records of pending bills, disputed bills and payments.
- Support monthly logistics cost reconciliation and MIS preparation.

4. Documentation & Record Management

- Maintain systematic records of import and domestic logistics transactions.
- Ensure timely filing of logistics documents for audit and compliance purposes.
- Maintain transporter/vendor master data and logistics documentation.
- Ensure proper documentation and traceability for every material movement.
- Support internal and statutory audits by providing required logistics records.

5. Coordination & Internal Control

- Coordinate closely with Stores, Production, Finance, Procurement, Sales, Security and Compliance teams.




- Ensure that no material movement takes place without proper authorization and documentation.
- Follow company SOPs relating to high-value material handling, security, custody and movement.
- Escalate discrepancies, delays, shortages, damages or documentation issues immediately.
- Support development and implementation of logistics controls to minimize losses, errors and unnecessary costs.

Key Skills Required

- Import & Export Logistics
- Domestic Material Movement
- Gold / Precious Metal Logistics
- Vendor Bill Verification
- Logistics Bill Reconciliation
- Freight Reconciliation
- Transporter Management
- CHA & Customs Coordination
- E-way Bill & GST Documentation
- LR/GR & Delivery Documentation
- Shipment Tracking
- MIS & Excel
- Vendor Coordination
- Documentation & Record Management
- High-value material handling
- Cost control and reconciliation

Technical Skills

Essential:

- Valuable working knowledge of MS Excel
- VLOOKUP/XLOOKUP, Pivot Tables, SUMIFS and basic reconciliation formulas
- Knowledge of GST and e-way bill documentation
- Understanding of LR/GR, POD, freight bills and transporter documentation
- Basic understanding of import documentation and customs clearance

Preferred:

- Experience with ERP systems such as SAP, Tally, Oracle, Microsoft Dynamics or similar
- Exposure to precious metals / bullion / gold refinery logistics
- Experience dealing with CHA, freight forwarders and specialized/high-value logistics providers

Educational Qualification

- Graduate in Logistics, Supply Chain Management, Commerce, Business Administration or a related discipline.
- Diploma/Certification in Logistics or Supply Chain Management will be an advantage.

Experience

2–5 years of relevant experience in:

- Logistics / Supply Chain
- Import logistics
- Domestic transportation
- Vendor billing and reconciliation
- Manufacturing logistics
- Gold / bullion / precious metals industry

Candidates with experience in high-value material movement, bullion, jewellery, precious metals, banking logistics, pharmaceutical or other controlled/high-value industries will be preferred.

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