Job Title: HR Generalist
Department: Human Resources
Location: Prince Medical College & Hospital, Sikar
Reporting To: Manager HR / DGM HR / GM HR & Admin

Job Purpose

To manage day-to-day HR operations, employee documentation, attendance, onboarding, employee relations, HR compliance and coordination with hospital and medical college departments.

Key Responsibilities

1. Recruitment & Selection

- Coordinate recruitment, interview scheduling, candidate follow-ups and selection documentation.
- Coordinate with department HODs for manpower requirements.
- Maintain recruitment trackers and vacancy reports.

- Joining & Onboarding

- Complete joining formalities, employee documentation and verification.
- Issue appointment letters, ID cards and employee codes as per policy.
- Conduct HR induction and explain hospital rules, policies and code of conduct.

- Attendance & Leave Management

- Monitor daily attendance, late arrivals, absenteeism and leave records.
- Coordinate with HODs regarding unauthorized absence and attendance discrepancies.
- Maintain accurate attendance and leave data for payroll processing.

- Employee Records & Documentation

- Maintain employee personal files, employment records and HRMS data.
- Track documents, qualifications, registrations and expiry dates, wherever applicable.
- Maintain confidentiality of employee information.

- Payroll & Full and Final Settlement

- Coordinate with Payroll and Accounts for monthly salary processing.
- Verify attendance, leave, recent joiners, exits and approved salary changes.
- Assist with full and final settlement and employee clearance.

- Employee Relations & Grievance Handling

- Address routine employee queries and grievances professionally.
- Coordinate disciplinary documentation, counselling and warning letters as authorized.
- Support employee engagement,



welfare activities and retention initiatives.

- HR Compliance & Policy Implementation

- Maintain HR records and support statutory compliance documentation as applicable.
- Implement HR policies, leave rules, code of conduct and disciplinary procedures.
- Coordinate internal audits, inspections and compliance reporting.

- Exit Formalities

- Coordinate resignation acceptance, notice-period tracking, exit interviews and clearance.
- Ensure timely collection of ID cards, assets and departmental no-dues.
- Update employee exit records and coordinate final settlement.

- Hospital & Medical College Coordination

- Coordinate with clinical, non-clinical, academic, nursing and administrative departments.
- Support manpower records, employee deployment and departmental reporting.
- Assist with HR documentation required for institutional inspections and accreditation.

- MIS & Reporting

- Prepare daily, weekly and monthly HR reports.
- Maintain employee strength, joining, exit, absenteeism, vacancy and turnover reports.
- Ensure HR data is accurate and submitted within deadlines.

Job Specifications

- Qualification: MBA / PGDM in HR or an equivalent qualification; graduates with relevant HR experience may also be considered.
- Experience: 25 years in HR operations; hospital or healthcare experience preferred.
- Skills: Communication, coordination, documentation, MS Excel, HRMS, problem-solving and employee handling.
- Competencies: Confidentiality, accuracy, time management, professionalism and ability to work with multiple departments.

Key Performance Indicators (KPIs)

- Timely completion of joining and exit formalities.
- Accuracy of employee records and attendance data.
- Timely submission of payroll inputs and HR reports.
- Recruitment coordination and vacancy closure support.
- Timely resolution of employee queries and grievances.
- Compliance with HR policies and documentation requirements.

📌 Human Resource Executive (Udaipur)
🏢 Prince Education Hub
📍 Udaipur