: Administration & Compliance Executive

Key Roles & Responsibilities

1. Administrative & Statutory Compliance Management

- Manage day-to-day administrative and statutory compliance activities.
- Maintain records of licenses, registrations, NOCs and statutory certificates.
- Track expiry dates, renewals and pending approvals.
- Coordinate with internal departments and consultants for compliance requirements.

2. Licensing & Regulatory Coordination

- Coordinate applications, renewals and amendments for statutory licenses and approvals.
- Handle documentation for Drug License, FDCA, Factory License, PCB Consent, PESO and other applicable licenses.
- Liaise with government authorities for approvals, inspections and clarifications.
- Maintain license trackers and ensure timely submissions.

3. EXIM & Export Compliance Support

- Coordinate documentation related to IEC, DGFT, ICEGATE and export authorizations.
- Support SCOMET documentation and export compliance, wherever applicable.
- Coordinate with EXIM, logistics and commercial teams for regulatory documents.
- Maintain records of export approvals, NOCs and declarations.

4. NDPS & Controlled Substances Compliance Coordination

- Maintain documentation related to NDPS, controlled substances and precursor chemicals, wherever applicable.
- Coordinate stock registers, movement records and statutory reports with authorized departments.
- Liaise with NCB, CBN and other relevant authorities for applicable permissions and submissions.
- Coordinate with Production, Stores, EHS and QA teams for compliance records and inspections.

5. Documentation & Record Management

- Prepare and maintain licenses, applications, NOCs, declarations and official correspondence.




- Maintain physical and digital records with proper document control.
- Ensure documents are updated, accurate and readily accessible.
- Maintain confidentiality of company and regulatory records.

6. Government Liaison & Consultant Coordination

- Coordinate with government offices, licensing authorities and external consultants.
- Follow up on applications, renewals, approvals and official communications.
- Schedule regulatory inspections, meetings and official visits.
- Maintain submission records and escalate delays to management.

7. Travel, Visa & Visitor Management

- Arrange employee business travel, tickets, accommodation and transportation.
- Coordinate visa applications, invitation letters and supporting documents.
- Manage visitor arrangements, client visits and official travel records.
- Support meetings, exhibitions, conferences and official visits.

8. Audit & Inspection Support

- Coordinate preparations for internal audits, external audits and regulatory inspections.
- Ensure availability of licenses, statutory records and supporting documents.
- Coordinate document collection and closure of audit observations.
- Maintain audit records and corrective action trackers.

9. MIS Reporting & Compliance Tracking

- Prepare MIS reports on license status, renewals, pending approvals and administrative activities.
- Maintain Excel trackers for compliance deadlines,



applications and follow-ups.
- Update management on completed activities, pending matters and potential delays.
- Maintain records of travel expenses, consultant coordination and administrative activities.

10. Cross-Functional Coordination & Problem Solving

- Coordinate with HR, Finance, QA, QC, Production, R&D;, EHS, Supply Chain and EXIM teams.
- Collect documents required for applications, renewals and compliance activities.
- Identify documentation gaps and upcoming deadlines and ensure timely follow-up.
- Resolve routine administrative issues and escalate critical matters to management.

Qualification & Experience

Qualification

- B.Com / B.Sc. / B.A. / BBA or any relevant graduate degree.

Experience

- Relevant experience in Administration, Statutory Compliance, Licensing or Regulatory Documentation.
- Experience in pharmaceutical, API, chemical or manufacturing industries will be preferred.
- Knowledge of government liaison, license renewals and compliance tracking will be an advantage.

Key Skills Required

- Administrative Operations & Coordination
- Statutory Compliance & Licensing
- NDPS & Controlled Substances Compliance Coordination
- Government Liaison & Consultant Management
- License Renewal & Compliance Tracking
- Regulatory Documentation & Record Management
- Visa Processing & Travel Management
- Audit and Inspection Support
- MIS Reporting, Advanced Excel and MS Office
- Solid Follow-up, Communication and Organizational Skills
- Attention to Detail, Confidentiality and Deadline Management

Interested candidates with relevant experience are requested to share their updated CV at [email protected]

📌 We are Hiring Administration & Compliance Executive (Ahmedabad)
🏢 SynZeal Research
📍 Ahmedabad