KRAs: Travel Secretary

1. Travel Planning & Booking

- Book flights, trains, hotels, and cabs as per policy and budget
- Compare fares and options to get the best value
- Arrange visas, travel insurance, and forex where required

1. Itinerary Preparation

- Prepare detailed itineraries with timings, confirmations, addresses, and contacts
- Share itineraries and travel documents at least 48 hours before departure
- Include local transport, meeting schedules, and emergency contacts

1. Travel Documentation & Compliance

- Keep passports, visas, tickets, and ID records valid and up to date
- Ensure travel follows company policy and approvals
- Maintain digital and physical travel files

1. Vendor Management & Negotiation

- Maintain relationships with airlines, hotels, travel agents, and cab operators
- Negotiate corporate rates and track vendor performance
- Verify invoices and resolve billing discrepancies

1. Cost Control & Expense Tracking

- Track travel spend against budget
- Process travel advances, claims, and reimbursements




- Prepare monthly travel cost reports with savings highlighted

1. Travel Support & Contingency Handling

- Manage cancellations, delays, rebookings, and emergencies
- Be reachable during travel (24x7 when required)
- Track traveler safety and location for international trips

1. Coordination & Communication

- Coordinate with the traveler, admin, finance, and HR

- Obtain travel approvals promptly
- Confirm pickups, check-ins, and local arrangements

Sample Performance Measures

- Bookings completed within the set turnaround time (e.g., 24 hours)
- Percentage of bookings within budget and policy
- Itineraries delivered 48 hours in advance
- Zero travel errors (wrong dates, names, or documents)
- Cost savings achieved versus budget

- Claims processed within deadline

- Traveler satisfaction score

Pay: ₹25,000.00 - ₹78,000.00 per month

Work Location: In person

📌 Travel Secretary / Personal Assitant (Ludhiana)
🏢 FOMERAH VENTURES
📍 Ludhiana