Job Summary

We are looking for an experienced Sr Executive – GeM & Tendering to manage the complete lifecycle of government and private tender bidding—from tender identification and vendor assessment to bid submission, L1 evaluation, and post-award compliance.

The ideal candidate has hands-on expertise with the GeM (Government e-Marketplace) portal, CPPP, state e-procurement portals, and private tendering platforms, along with strong commercial and documentation skills.

Key Responsibilities – Tender & GeM Portal Management

● Track, identify, and shortlist relevant tenders/bids daily on GeM, CPPP, central and state e-procurement portals, and private tendering platforms.

● Manage end-to-end GeM operations, including catalogue listing, product/service uploads, bid and reverse auction (RA) participation, and order fulfilment.

● Prepare, review, and submit technical and commercial bids within prescribed deadlines.

● Ensure compliance with tender terms, eligibility criteria, and EMD/security deposit requirements.

Bid Preparation & Documentation

● Prepare BOQ (Bill of Quantities), rate analysis, and costing sheets in line with tender specifications.

● Draft technical proposals, compliance statements, and supporting documentation, including company profile, experience certificates, financial statements, and MSE/Startup certificates.

● Coordinate with finance, technical, and legal teams for document collation and digital signature certificate (DSC) requirements.

● Maintain a structured tender document repository and bid tracker/MIS.

Vendor & Price Assessment

● Assess vendors and suppliers for procurement of goods and services required to fulfil tender obligations.

● Conduct market and price benchmarking and cost analysis to support competitive L1 (Lowest Bidder) positioning while maintaining margins.





● Negotiate with vendors/OEMs for competitive pricing, back-to-back agreements, and authorization letters.

● Evaluate vendor credentials, past performance, and compliance certifications.

Post-Bid & Contract Management

● Track bid results and respond to queries or clarification requests from procurement officers.

● Manage EMD refunds, PBG (Performance Bank Guarantee), and contract execution following an L1 award.

● Coordinate order execution, delivery timelines, and after-sales compliance in line with tender and purchase order terms.

● Handle tender-related disputes, RTI queries, or grievance redressal, where required.

Reporting

● Maintain MIS reports covering bids submitted, won, lost, and pipeline status.

● Report win ratios, competitor pricing trends, and relevant market intelligence to management.

Required Skills & Experience

● 3–8 years of experience in GeM portal operations and government/private tendering.

● Solid understanding of GeM, CPPP, GePNIC, and state e-tendering portals (e.g., MSTC, Nprocure, and Eprocure.gov.in).

● Hands-on experience with BOQ preparation, rate analysis, and costing sheets.

● Sound knowledge of L1 bidding, reverse auctions, EMD, PBG, and tender legal clauses.

● Experience in vendor assessment, sourcing, and negotiation.

● Proficiency in MS Excel and MS Word; experience handling DSCs.

● Strong documentation, coordination, and follow-up skills.

● Good communication skills for liaising with government departments and PSUs.

Preferred Qualifications

● Bachelor’s degree in Commerce, Business Administration, Engineering, or a related field; MBA preferred.

● Prior experience in industries such as IT hardware, medical equipment, construction, or FMCG supplying to government bodies is an advantage.

● Familiarity with GST, MSME registration benefits, and Make in India/Startup India norms in tendering.

📌 Sr Executive – GeM & Tendering (Noida)
🏢 Makerspace Masters
📍 Noida