Designation : Senior Executive – Logistics, Import–Export & Store Management

Department : Logistics & Stores

Reporting To: Manager / Management (to be confirmed)

Location: Mumbai, Maharashtra

Experience Required: 6+ years of relevant experience

Annual CTC: ₹6,00,000 - 6,50,000

1. Job Purpose

To manage import–export operations, logistics coordination, inventory control and store activities, ensuring timely material movement, accurate documentation, cost efficiency, regulatory compliance and uninterrupted material availability for business operations.
1. Key ResponsibilitiesA. Import & Export Management

· Coordinate import and export shipments, customs clearance, freight forwarders and customs brokers. · Prepare, verify and maintain shipping documents, commercial invoices, packing lists and other applicable records.

· Track shipments and follow up to ensure timely clearance, dispatch and delivery.

· Coordinate with service providers to resolve documentation issues, shipment delays and clearance-related queries.

B. Customs Compliance & Clearance

· Coordinate customs clearance for import and export shipments with authorised customs brokers and freight forwarders.

· Check customs-related documents and shipment details for completeness and consistency, including bills of entry, shipping bills, invoices, packing lists and certificates/permits where applicable.

· Coordinate duty, tax and other clearance-payment documentation with Accounts and the relevant service providers; track payments and clearance status.

· Follow up on customs queries, examinations, holds and documentation discrepancies, and escalate issues that may delay clearance.

· Maintain organised records of customs declarations, clearance documents, duty-payment evidence and related correspondence for audit and compliance purposes.

· Monitor applicable customs procedures and documentation requirements relevant to the company’s shipments, seeking guidance from authorised specialists where required.

C. Logistics & Transportation

· Arrange inbound and outbound transportation of materials and finished goods in line with delivery schedules.

· Obtain and compare freight quotations, coordinate with transporters and monitor service performance.





· Track deliveries and proactively escalate delays or risks that may affect production or customer commitments.

· Monitor freight costs and help prevent avoidable demurrage, detention and transportation expenses.

· Verify logistics bills and coordinate with Accounts for supporting documents and payment processing.

D. Store & Inventory Management

· Manage receipt, inspection coordination, storage, issuance and dispatch of materials.

· Ensure timely and accurate Goods Receipt Note (GRN), stock entries and material movement updates in ERP or inventory records.

· Conduct periodic physical stock counts, reconcile discrepancies and report corrective actions.

· Monitor stock levels, material shortages, excess or slow-moving stock, and damaged or missing materials; escalate issues promptly.

· Ensure correct material identification, traceability, preservation, safe storage and warehouse housekeeping.

· Maintain proper records for material issue, return, transfer and dispatch, with supporting approvals where applicable.

E. Documentation & Reporting

· Maintain organized and retrievable records of shipments, customs documentation, freight costs and inventory transactions.

· Prepare periodic stock statements, shipment trackers, delivery status updates and material movement reports.

· Ensure documentation is accurate, complete and available for internal or external audits.

· Report shipment delays, stock variances, cost deviations and operational risks to the reporting manager.

F. Coordination, Compliance & Improvement

· Coordinate with Purchase, Accounts, Production, Quality, suppliers, transporters, freight forwarders and customs agents.

· Follow company procedures, applicable import–export requirements, warehouse safety practices and statutory requirements relevant to the role.





· Identify opportunities to improve logistics efficiency, inventory accuracy, service quality and cost control.

· Ensure timely escalation and follow-through on unresolved operational issues.

1. Qualifications & Required Skills

· Graduate in Commerce, Supply Chain Management, Logistics or a related field. · At least 6 years of relevant experience in logistics, import–export operations and store/inventory management.

· Working knowledge of import–export documentation, customs procedures, customs clearance coordination and transportation processes.

· Proficiency in MS Excel and ERP/inventory management systems.

· Strong planning, coordination, documentation, communication and problem-solving skills.

· Attention to detail and ability to manage multiple activities within deadlines.

1. Key Performance Indicators (KPIs)

· On-time shipment clearance, dispatch and delivery against agreed schedules. · Inventory accuracy and timely completion of physical stock reconciliation.

· Accuracy and completeness of import–export, logistics and inventory documentation.

· Timely GRN, ERP updates and material movement entries.

· Control of avoidable freight costs, demurrage and detention, with deviations reported and addressed.

· Timely reporting and closure/escalation of stock discrepancies, damaged materials and delivery issues.

Note: Specific KPI targets and review frequency may be defined by Management based on business requirements.

1. Working Relationships

Internal: Purchase, Accounts, Production, Quality, HR and Management. External: Suppliers, transporters, freight forwarders, customs brokers and logistics service providers.

1. Accountability & Escalation

· Maintain reliable shipment and stock records and ensure timely updates in the applicable systems. · Promptly inform the reporting manager of shipment delays, material shortages, stock mismatches, damaged goods, compliance concerns or unexpected costs.

· Follow approved procedures and obtain required authorisations for material movement, logistics expenses and related transactions.

Pay: ₹40,000.00 - ₹55,000.00 per month

Advantages

- Paid sick time
- Provident Fund

Work Location: In person

📌 Senior Executive - Logistics , Import - Export & Store Management (Chandivali)
🏢 Neo Cell Industries
📍 Chandivali