- Role & responsibilities

Lead Sample Department is responsible for managing the end-to-end sample development process for fragrances, ensuring timely, accurate, and high-quality delivery of fragrance samples to internal teams and external stakeholders

Preferred candidate profile

1.

Sample

Preparation &

- Execution

- Supervise accurate weighing, blending, and dilution of fragrance compounds as per perfumer briefs and formulations.

- Maintain strict adherence to formulation integrity and version control.

- Coordinate closely with R&D; teams to meet project timeline.

2. Quality, Accuracy &

- Compliance

- Ensure all samples meet internal quality standards before dispatch or evaluation.

- Follow safety norms, and internal SOPs during sample preparation.

- Verify correct labelling, coding, MSDS references, and documentation of samples.

- Monitor shelf life, storage conditions, and sample traceability.

3.

Sample

Dispatch &

- Customer Support

- Manage packing and dispatch of samples to customers and overseas offices.

- Ensure compliance with courier, DG, and transport regulations for fragrance materials.

- Maintain dispatch records and follow up on urgent or priority sample requests.

4. Inventory &

- Material Management

- Track consumption of aroma chemicals,



solvents, and packaging materials.

- Ensure availability of raw materials required for sampling without excess wastage.

- Coordinate with Stores / Purchase for timely replenishment of materials.

- Minimise losses due to expiry, spillage, or improper handling.

5. Documentation &

- Data Management

- Maintain sample registers, batch records, formulation logs, and dispatch trackers.

- Ensure confidentiality of proprietary fragrance formulations.

- Support audits by providing accurate records and traceability data.

6. Team Supervision &

- Training

- Supervise sampling executives & supports,.

- Allocate work, monitor productivity, and ensure adherence to timelines.

- Train team members on SOPs, safety practices, and best lab techniques.

- Maintain discipline, hygiene, and safety standards in the sampling area.

7.

Continuous

Improvement &

- Coordination

- Suggest process improvements to enhance speed, accuracy, and efficiency in sampling.

- Coordinate with QA, Regulatory, Marketing, and Production for smooth project flow.

Secondary Responsibilities

- Handle urgent or high-priority sampling requests during peak periods.

📌 Sample Incharge (Domjur)
🏢 Imperial Fragrances u0026 Flavours
📍 Domjur