Job Summary The Purchase Manager is responsible for managing and overseeing the organization's complete purchasing and procurement function. The role involves strategic sourcing, supplier development, price negotiation, product/material costing, commercial evaluation, audit coordination, material planning, inventory management, cost optimization, and ensuring timely availability of materials required for uninterrupted production.

The position will coordinate closely with Production, Planning, Quality, Stores, Finance, Sales, and Management to ensure efficient, cost-effective, and compliant procurement operations.

Key Responsibilities

1. Procurement & Purchase Management

- Manage the complete purchase function from requirement generation to material receipt.
- Plan and execute procurement activities based on production and material requirements.
- Ensure timely availability of raw materials, components, consumables, packaging materials, and other required items.
- Monitor purchase orders, pending orders, delivery schedules, and supplier commitments.
- Ensure purchases are made in accordance with approved specifications, quantities, prices, and company policies.

2. Supplier Management

- Identify, evaluate, and develop reliable suppliers.
- Maintain robust relationships with existing domestic and international suppliers.
- Evaluate supplier performance based on price, quality, delivery, and service.
- Develop alternate sources for critical and high-value materials.
- Address supplier-related delivery, quality, and commercial issues.

3. Costing & Commercial Evaluation

- Prepare and review material and product costings based on raw material prices, components, processing costs, logistics, and other relevant cost elements.
- Analyze supplier quotations and conduct detailed cost comparisons.
- Establish appropriate purchase prices through market analysis, benchmarking, and negotiations.
- Monitor changes in raw material prices, foreign exchange, freight, and other factors affecting costs.
- Support management in determining product pricing and commercial viability where required.
- Identify opportunities for cost reduction and value optimization.
- Maintain costing records and periodically review them against actual purchase costs.

4. Price Negotiation & Cost Control

- Negotiate purchase prices, payment terms, MOQ, lead times, freight, and other commercial conditions.
- Conduct regular price benchmarking and market analysis.
- Negotiate annual and long-term commercial agreements with key suppliers.




- Drive procurement cost savings while maintaining required quality and delivery standards.
- Monitor purchase price variance and identify significant deviations.

5. Material Planning & Inventory

- Coordinate with Production, Planning, and Stores to determine material requirements.
- Maintain optimum inventory levels based on consumption and production requirements.
- Monitor critical and long-lead-time materials.
- Minimize production disruptions due to material shortages.
- Review excess, slow-moving, and obsolete inventory.
- Balance material availability with inventory and working-capital requirements.

6. Supplier Quality Coordination

- Coordinate with the Quality Department regarding supplier quality issues.
- Follow up with suppliers on rejected, defective, or non-conforming materials.
- Ensure timely corrective actions from suppliers.
- Monitor recurring quality issues and supplier performance.
- Support supplier development and improvement initiatives.

7. Import & International Procurement

- Manage international purchasing and sourcing activities.
- Coordinate with overseas suppliers regarding prices, orders, production schedules, and shipments.
- Monitor import lead times and ensure timely material arrival.
- Coordinate with logistics partners, freight forwarders, and customs agents where required.
- Evaluate landed costs and identify opportunities for competitive international sourcing.

8. Audit & Compliance

- Coordinate and support internal, external, statutory, financial, and process audits related to the purchase function.
- Maintain and provide required purchase records, quotations, purchase orders, invoices, supplier documentation, and approval records for audit purposes.
- Ensure procurement transactions comply with company policies, approval procedures, and applicable statutory requirements.
- Address audit observations and coordinate implementation of corrective actions.
- Maintain proper documentation and traceability of procurement activities.
- Ensure supplier and purchasing records are accurate, complete, and readily available for audit review.

9. Purchase Team Management

- Lead and supervise the purchase team.
- Allocate responsibilities and monitor individual performance.




- Establish clear procurement processes and procedures.
- Train and develop team members.
- Ensure timely execution and proper documentation of purchasing activities.

10. ERP & MIS

- Ensure accurate maintenance of purchase orders and procurement data in the ERP system.
- Monitor open purchase orders and pending deliveries.
- Prepare regular purchase, costing, supplier performance, and procurement reports.
- Analyze purchasing data to identify cost-saving and efficiency opportunities.
- Maintain accurate procurement records and documentation.

11. Cross-Functional Coordination

- Coordinate with Production, Planning, Quality, Stores, Finance, Sales, and Management for procurement-related requirements.
- Ensure purchasing and costing decisions are aligned with production requirements and business objectives.
- Resolve issues related to material availability, supplier delivery, quality, pricing, costing, and payments.
- Provide regular updates to management regarding procurement status, costing, critical supply issues, and commercial matters.

Key Performance Indicators

- Procurement cost savings
- Material availability
- Supplier on-time delivery
- Supplier quality performance
- Purchase price variance
- Accuracy and effectiveness of costing
- Inventory optimization
- Reduction in emergency purchases
- Alternate supplier development
- Supplier performance
- Audit compliance and closure of audit observations
- Purchase order closure and follow-up efficiency
- Working-capital optimization
- Procurement process compliance

Required Qualifications

- Bachelor's degree in Commerce, Supply Chain, Operations, Business Management, or a related field.
- Relevant experience in purchasing/procurement, preferably in a manufacturing organization.
- Experience in domestic and international supplier management.
- Strong knowledge of costing, commercial evaluation, and price negotiation.
- Experience handling procurement-related audits and documentation.
- Good knowledge of ERP and purchasing systems.
- Strong analytical and problem-solving abilities.

Core Competencies

- Strategic procurement
- Vendor management
- Price negotiation
- Costing & commercial analysis
- Cost reduction
- Material planning
- Inventory management
- International sourcing
- Supplier development
- Audit & compliance
- ERP and MIS
- Team management
- Cross-functional coordination
- Strong communication and negotiation skills

Pay: ₹50,000.00 - ₹75,000.00 per month

Work Location: In person

📌 Purchase Manager (Sonale)
🏢 Uravi Defence And Technology
📍 Sonale