KEY RESPONSIBILITIES

A. Tender Study & Evaluation

- Review and analyse tender documents, RFQs, RFPs, BOQs, technical specifications, drawings, scope of work, and contractual requirements.
- Understand the complete project scope and identify key technical and commercial requirements.
- Prepare a detailed tender checklist covering technical, commercial, statutory, and documentation requirements.
- Identify deviations, exclusions, assumptions, risks, and ambiguities in tender documents.
- Coordinate with concerned departments to obtain clarifications and technical inputs.
- Participate in pre-bid meetings, customer discussions, and site visits wherever required.
- Prepare and submit pre-bid queries and clarification requirements to customers/consultants.

B. Estimation & Costing

- Prepare detailed project estimates based on BOQ, specifications, drawings, and project requirements.
- Develop detailed cost sheets covering:

- Machinery and equipment
- Bought-out items

- Raw materials

- Fabrication

- Manufacturing

- Electrical and instrumentation

- Installation and commissioning
- Civil works, wherever applicable

- Freight and logistics

- Manpower

- Subcontracting

- Site expenses

- Testing and inspection
- Other project-related costs
- Carry out quantity take-off and rate analysis.
- Evaluate current market rates and historical project costs.
- Ensure accuracy and completeness of project costing before submission.
- Coordinate with Finance/Management for applicable taxes, duties, overheads, and margins.

C. Technical Proposal Preparation

- Prepare complete technical proposals in line with customer/tender requirements.
- Develop technical compliance statements and deviation lists.
- Coordinate with Engineering and Design teams for technical specifications, drawings, layouts, datasheets, and equipment details.
- Prepare technical write-ups, project methodologies, scope matrices, and equipment lists.
- Ensure proposed equipment and solutions meet customer specifications and project requirements.
- Review technical documents before final submission.

D. Commercial Proposal Preparation

- Prepare commercial offers, price schedules, BOQ pricing, and cost summaries.
- Analyse tender terms and commercial conditions including:

- Payment terms

- Delivery schedules

- Liquidated damages/penalties

- Warranty requirements

- Performance guarantees

- Retention

- Bank guarantees

- Insurance

- Taxes and duties

- Freight and transportation




- Installation and commissioning obligations
- Identify commercial risks and highlight them to management.
- Prepare commercial comparison statements and support management in final price decisions.
- Assist in commercial negotiations with customers and vendors.

E. Vendor & Subcontractor Coordination

- Prepare and issue RFQs to suppliers and subcontractors based on project requirements.
- Obtain technical and commercial quotations within required timelines.
- Evaluate and compare supplier/subcontractor quotations.
- Negotiate prices, delivery schedules, payment terms, and other commercial conditions.
- Coordinate with Procurement for updated market rates and supplier capabilities.
- Maintain an updated database of suppliers, subcontractors, and historical quotation data.
- Develop cost benchmarks for frequently procured items.

F. Tender Submission & Documentation

- Coordinate the complete tender submission process from initiation to final submission.
- Ensure all technical, commercial, legal, statutory, and qualification documents are available.
- Prepare tender submission checklists and ensure 100% compliance with requirements.
- Upload and submit tenders through relevant e-tendering portals wherever applicable.
- Ensure timely submission of bids before the stipulated deadline.
- Maintain proper records of all submitted tenders, quotations, calculations, correspondence, and supporting documents.
- Ensure confidentiality and proper control of sensitive commercial information.

G. Post-Tender Activities

- Respond to customer queries and requests for clarification.
- Prepare revised technical and commercial offers as required.
- Participate in negotiations, technical discussions, and clarification meetings.
- Analyse customer feedback and tender outcomes.
- Support management during price and scope negotiations.
- Maintain records of tender results and reasons for success/non-success.
- Prepare post-tender cost and commercial analysis for future reference.

H. Project Handover

- Upon receipt of project/order, coordinate the complete handover from Tendering to Project Execution.

- Prepare and hand over





- Final approved offer

- BOQ

- Costing sheets

- Technical specifications

- Drawings

- Customer correspondence

- Vendor quotations

- Scope of supply

- Exclusions and assumptions

- Commercial terms
- Project-specific commitments
- Conduct internal kick-off/handover meetings with the Project and Engineering teams.
- Ensure all commercial and technical commitments made during tendering are clearly communicated to the execution team.

3. CROSS-FUNCTIONAL COORDINATION The Senior Engineer – Tendering will regularly coordinate with:

- Special Projects
- Engineering & Design
- Project Management
- Procurement
- Production
- Quality
- Finance & Accounts
- Sales / Business Development
- Service & Commissioning
- Suppliers and Subcontractors
- Customers / Consultants

The role requires robust coordination skills to ensure that project proposals are technically feasible, commercially viable, accurately costed, and submitted within the required timelines. 4. EDUCATIONAL QUALIFICATION

Essential

- Bachelor’s Degree in Mechanical Engineering (B.E./B.Tech.) from a recognized university/institute.

Preferred

- Diploma/B.E./B.Tech. in Mechanical Engineering with relevant project/tendering experience.
- Additional qualification or certification in Project Management, Contracts Management, Estimation & Costing, or Quantity Surveying will be an advantage.
- Strong proficiency in MS Excel and MS Office is essential.

5. EXPERIENCE

- 7–10 years of relevant professional experience in tendering, estimation, costing, proposals, project engineering, or contracts.
- Experience in industrial machinery, engineering projects, manufacturing, EPC, process equipment, or turnkey projects will be preferred.
- Candidates should have demonstrated experience in independently handling tenders from tender study through submission and post-bid negotiations.
- Experience in preparing technical and commercial proposals for large-value projects will be an added advantage.

6. TECHNICAL SKILLS The candidate should possess strong knowledge of:

- Tendering and proposal preparation
- Project estimation and costing
- BOQ preparation and analysis
- Rate analysis
- Technical specification review
- Engineering drawings and documentation
- Vendor quotation evaluation
- Commercial comparison
- Cost benchmarking
- Technical compliance
- Commercial compliance
- Contractual terms and conditions
- Project risk identification
- E-tendering portals

📌 Proposal Estimation Manager (Sambhajinagar)
🏢 Parason Machinery
📍 Sambhajinagar