1. Job Purpose To coordinate daily production activities and ensure smooth workflow between cutting, sewing, finishing, quality, merchandising, stores, and packing departments. The Production Co-Ordinator is responsible for tracking production progress, monitoring targets, following up on material availability, maintaining production records, and ensuring timely completion of orders as per the production plan and shipment schedule.

2. Key Responsibilities

A. Production Planning and Coordination

- Coordinate daily production activities according to the approved production plan.
- Follow up with cutting, sewing, finishing, quality, and packing departments to ensure smooth production flow.
- Monitor daily production targets against actual output.
- Track order-wise, style-wise, color-wise, and size-wise production progress.
- Identify production delays and immediately report issues to the Production Manager.
- Follow up on pending quantities and ensure timely completion of production orders.
- Coordinate style changes, line loading, and production priorities as required.

B. Material and Accessories Follow-Up

- Coordinate with stores, merchandising, and purchase teams to ensure timely availability of fabric, trims, and accessories.
- Follow up on buttons, zippers, labels, threads, interlining, packing materials, and other shirt-making components.
- Verify material availability before starting new styles or production orders.
- Report shortages, delays, and discrepancies to the concerned departments.
- Ensure materials are available in the correct quantities, colors, and specifications.

C. Production Monitoring and Reporting

- Collect hourly or daily production data from sewing lines and finishing sections.
- Prepare daily production reports showing targets, actual output, balance quantities, and pending work.
- Maintain order-wise production tracking sheets.
- Monitor cutting input, sewing output, finishing output, packed quantities, and shipment readiness.




- Update production status reports for management review.
- Maintain accurate records of production quantities, WIP, rework, and rejection.

D. Sewing and Finishing Follow-Up

- Monitor sewing line output and coordinate with line supervisors regarding production targets.
- Follow up on bottlenecks, machine breakdowns, manpower shortages, and quality-related production stoppages.
- Coordinate with the Industrial Engineering team for line balancing and productivity improvement when required.
- Ensure garments move from sewing to finishing without unnecessary delays.
- Track pending repairs, rework, final inspection, and packing activities.

E. Quality and Technical Coordination

- Coordinate with the Quality Department to resolve production quality issues.
- Follow up on first-piece approval, pilot runs, inline inspections, and end-line inspections.
- Ensure production follows approved samples, specifications, measurement charts, and buyer requirements.
- Escalate recurring defects and major quality concerns to the Production Manager and Quality team.
- Coordinate corrective actions to minimize rework and production losses.

F. Shipment and Order Status Management

- Track order completion against planned ex-factory and shipment dates.
- Monitor finished goods, packed quantities, carton quantities, and pending inspection status.
- Coordinate with the warehouse, packing, merchandising, and dispatch teams for shipment readiness.
- Highlight potential shipment delays and support the preparation of recovery plans.
- Ensure order status information is updated and communicated to management.

G. Documentation and Communication





- Maintain production plans, order status sheets, daily output reports, and WIP reports.
- Prepare production meeting updates and follow up on assigned action points.
- Communicate production priorities and urgent requirements to relevant departments.
- Maintain proper documentation for style changes, production issues, and order progress.
- Use Microsoft Excel and other factory reporting systems for production tracking.

3. Key Performance Indicators (KPIs)

- Accuracy and timely submission of production reports.
- Achievement of planned production targets.
- Timely identification and escalation of production delays.
- Availability of materials and accessories before production requirements.
- Reduction in production bottlenecks and work-in-progress delays.
- Timely completion of orders as per shipment schedules.
- Accuracy of order-wise production and packing status.
- Effective coordination between departments.

4. Required Skills and Competencies

- Basic to good knowledge of woven shirt manufacturing processes.
- Understanding of cutting, sewing, finishing, quality, and packing operations.
- Robust coordination, follow-up, and communication skills.
- Good working knowledge of Microsoft Excel, including production tracking sheets.
- Ability to maintain accurate reports and production records.
- Good organizational and problem-solving skills.
- Ability to manage multiple styles and orders simultaneously.
- Proactive approach to identifying delays and resolving coordination issues.
- Ability to work under pressure and meet production deadlines.

5. Expected Outcome To ensure effective coordination across all production departments, maintain accurate production tracking, minimize workflow interruptions, and support timely completion and shipment of shirt orders in accordance with quality standards and delivery schedules. Pay: ₹25,000.00 - ₹35,000.00 per month

Work Location: In person

📌 Production Co-ordinator (Daman)
🏢 Opera Clothing
📍 Daman