Personal Secretary cum Accounts Officer

Reporting To: Director / Managing Director

Location: SB Road, Pune

Job Summary

We are looking for a well-organized, responsible, and detail-oriented skilled to handle secretarial, administrative, and accounting activities for Directors. The candidate will be responsible for managing day-to-day office operations, maintaining financial records, coordinating and providing administrative support to the management.

Key Responsibilities

1. Secretarial & Administrative Responsibilities

- Manage the Directors daily schedule, appointments, and meetings.
- Maintain confidential documents, files, and office records.
- Coordinate with related people with Directors.
- Prepare letters, reports, meeting minutes, and presentations.
- Follow up on pending tasks and important administrative matters.

2. Accounts

- Maintain personal accounting entries and financial records of Directors.
- Handle payment and receipts of Directors personal accounts.
- Maintain cash book, bank book, and petty cash records.
- Perform bank reconciliation and assist with payment follow-ups.
- Coordinate with the CA, auditors, banks,



and vendors.
- Prepare Directors basic financial statements and periodic reports as required.

3. Office Coordination

- Ensure smooth day-to-day personal operations.
- Maintain proper documentation and filing systems.
- Monitor personal supplies and coordinate with service providers.
- Maintain confidentiality of personal business and financial information.

Required Qualifications

- Graduate in Commerce (B.Com) or any relevant discipline.
- Knowledge of accounting principles and office administration.
- Working knowledge of MS Excel, MS Word, and email.
- Knowledge of Tally / Tally Prime and GST will be an advantage.
- Prior experience in secretarial and accounting work is preferred.

Required Skills

- Good communication and interpersonal skills.
- Accuracy in accounting and documentation.
- Problem-solving skills.
- Ability to multitask and work independently.
- High level of integrity and confidentiality.

Experience

5-10 years of relevant experience preferred.

📌 Personal Secretary cum Accounts Officer (Pune)
🏢 Biltube Industries
📍 Pune