We’re Hiring: Executive Assistant to the Founder | Founder’s Office

Company: Celebistaan Private Limited

Location: Mumbai, Maharashtra

Work Mode: Full-time, on-site

Experience: 1–4 years

Employment Type: Full time

About Celebistaan Private Limited

Celebistaan Private Limited is an influencer marketing company working across brand collaborations, creator partnerships, talent management, and campaign execution.

As we continue to grow, we are looking for a highly organised, proactive, and dependable professional to work directly with the Founder and manage the day-to-day functioning of the Founder’s Office.

This is a high-responsibility role for someone who enjoys planning, communication, coordination, problem-solving, and ensuring that nothing significant gets missed.

You will act as the Founder’s primary point of coordination for business meetings, internal teams, brand partners, creators, events, and work-related travel.

Key Responsibilities

1. Founder’s Calendar & Schedule Management

- Manage the Founder’s daily calendar, appointments, meetings, and commitments.
- Plan the next day’s schedule in advance and prepare weekly schedules.
- Prioritise important meetings, deadlines, calls, and business activities.
- Ensure meetings start on time and all relevant information is ready beforehand.
- Send reminders, follow up on pending tasks, and ensure commitments are completed.

2. Calls, Communication & Meeting Coordination

- Screen and manage incoming business calls, messages, and meeting requests.
- Act as the first point of contact for brands, clients, artists, creators, agencies, and other business associates.
- Coordinate appointments and ensure the Founder’s time is used efficiently.
- Handle routine business communication on the Founder’s behalf, with appropriate guidance and approval.
- Maintain a professional and discreet approach while handling confidential business information.

3. Founder’s Office & Internal Team Coordination

- Coordinate with internal teams across Mumbai, Delhi, and other locations.
- Organise team meetings, collect updates, prepare agendas, and record action points.
- Follow up with team members on assigned tasks, deadlines, and pending deliverables.
- Ensure the Founder receives concise updates on important projects and business priorities.
- Act as a coordination bridge between the Founder and the team so that communication remains organised.

4. Brand,



Client & Artist Coordination

- Coordinate meetings with brand representatives, clients, influencers, artists, and talent managers.
- Ensure all meetings have the required background information, objectives, and follow-up actions.
- Maintain a structured record of discussions, commitments, and next steps.
- Help build a smooth and professional experience for everyone interacting with the Founder.

5. Events, Launches & On-Ground Support

- Accompany the Founder to relevant business meetings, brand launches, industry events, networking events, and campaign activities.
- Coordinate event schedules, invitations, registrations, travel timings, and meeting arrangements.
- Manage on-ground logistics and communicate with the relevant teams whenever plans change.
- Be available for occasional evening commitments when business events require it.

6. Business Travel & Logistics

- Plan and coordinate work trips across India, including travel bookings, accommodation, local transport, and itineraries.
- Accompany the Founder on relevant business trips, brand meetings, campaigns, and work-related events.
- Ensure all travel details, meeting schedules, and contact information are organised in advance.
- Handle changes in itineraries and last-minute requirements efficiently.

7. Daily Planning & Follow-ups

- Maintain a daily task tracker for the Founder.
- Prepare a clear plan for the following day and a weekly overview of priorities.
- Track pending decisions, important deadlines, and follow-ups from meetings.
- Ensure important commitments do not get overlooked.
- Proactively identify scheduling conflicts and suggest practical solutions.

Who Are We Looking For?
- A highly organised individual with excellent communication and coordination skills.
- Someone who can take ownership, anticipate requirements, and work with minimal supervision.
- A professional who is confident communicating with senior executives, brands, creators, artists, and internal teams.
- Someone comfortable managing calls, calendars, meeting notes,



spreadsheets, presentations, and task trackers.
- A quick thinker who can handle changing schedules and last-minute business requirements calmly.
- Someone trustworthy, discreet, punctual, and detail-oriented.
- A professional who is comfortable accompanying the Founder to business meetings, events, and work-related travel.
- Someone eager to learn about entrepreneurship, business operations, influencer marketing, and the functioning of a Founder’s Office.

Most importantly: We are looking for someone who does not wait to be told every small thing. You should be able to understand priorities, anticipate what comes next, follow through on commitments, and ensure that the Founder can focus on growing the business.

Working Arrangement

- Location: Mumbai, Maharashtra.
- Work mode: Full-time, on-site. This is not a hybrid or remote position.
- Regular working hours: Approximately 10:00 AM to 7:00 PM.
- Flexibility: Occasional evening commitments, events, launches, and business travel may require extended hours or schedule adjustments.
- Travel: The role involves accompanying the Founder on business trips within India when required.
- Work-related expenses: Business travel, accommodation, meals, and approved work-related logistics will be covered by the company in accordance with company policy.

Candidates should be comfortable with a dynamic work environment and understand that the schedule may vary depending on business priorities and events. Any extended hours and travel arrangements will be discussed transparently.

What You Will Gain

- Direct exposure to the Founder and business decision-making.
- An opportunity to understand how a growing company operates at the leadership level.
- Experience in brand partnerships, creator management, business operations, and executive coordination.
- The opportunity to take ownership of the Founder’s Office and grow professionally with the company.

How to Apply If you are proactive, organised, trustworthy, and capable of keeping multiple priorities on track, we would love to hear from you.

Please share your resume along with a brief introduction explaining your coordination experience and why you would be a good fit for this role.

Location: Mumbai

Company: Celebistaan Private Limited

Let's build a more organised, efficient, and growth-focused Founder’s Office together.

📌 Personal Assistant to Chief Executive Officer (Mumbai)
🏢 Celebistaan
📍 Mumbai