Job Purpose

Acts as the focal point for all people-related activities pertaining to the assigned country. Partners with Managers, other P&O; functions, and employees to ensure all P&O; programs and policies are properly implemented within assigned units. Handles all operational P&O; matters, ensuring that ADES satisfies the industry standards, country regulations, and client training and personnel requirements.

JOB ROLE:

Employee Onboarding:

- Coordinate and facilitate the onboarding process for recent employees, ensuring all necessary paperwork, identification, training, regulatory, and compliance documents are completed.

- Liaise with functional/operational managers to fulfill workforce plans that are appropriate for their business needs, within ADES’s overall recruitment strategy and guidelines to ensure no shortage in manning.

- Accountable for managing the onboarding process of the assigned crew to ensure 100% of hired crew board the rigs in a timely and smooth manner.

- Responsible for ensuring that the hiring/rig Manager completes the Probation Period Evaluation on Oracle in a timely manner.

Contract Issuance:

- Ensures employment contracts for all ADES employees have been accurately and timely issued, and properly archived post-signature.

Crew Management:

- Collaborates with team leaders, rig manager, and relevant departments to prepare crew schedules.

- Inform crew members of their schedules, duty locations, and any updates, ensuring timely and clear communication.

- Manages emergency evacuation in injury or illness cases to ensure all is done in a timely manner.

- Liaises with the Admin Manager to ensure the necessary Permits for all crew members is valid and up to date.

- Leave management:

- Manage transportation and accommodation arrangements for crew members as per company policies

- Manage and update employee files, including training certifications, and other mandatory documents.

- Collect and verify time sheets, attendance records, and other payroll-related information for timely submission.

- Assist in month-end payroll processing, ensuring accuracy and timely payment for all employees.

- Reimbursement processing.

Timesheet & Payroll:





- Ensure that the monthly timesheet and payroll details for assigned rigs are accurate and consolidate them into the Monthly Effects sheet as per pre-set timelines for the next payroll cycle.

- Liaises between crew and payroll team on all payroll issues, data, and inquiries.

- Maintains, updates, and ensures the integrity of all Employee Data and Transactions on all P&OIS; platforms (i.e., Oracle, Skills VX, and any other future software).

- Review the sick leave report to ensure that it is marked on the timesheet for the rig crew and on Oracle for the office employees.

- Liaises with the Employee Service Specialist to ensure completion of the hiring/exit document signatures and benefits enrollment/removal for new employees/leavers and their dependents.

Personnel:

- Maintains, updates, and ensures the integrity of all Employee Data and Transactions on all P&OIS; platforms (i.e., Oracle, Skills VX, …etc.)

- Maintains personnel files including creating, archiving, and retrieval, ensuring document compliance with ADES and Local Labor Laws.

- Initiates and acquires approvals for any change of employee status/employment letters (i.e., promotion, transfer, …etc.) according to pay scale, upon the request of the People Operations Director.

- Answers any questions employees have about their benefits and contracts.

Disciplinary Actions:

- Act as a point of contact for employees’ concerns and grievances, providing guidance and escalating issues to HR as necessary.

- Support in implementing grievance procedures and documenting resolutions to maintain a positive work environment.

- Responsible for administering disciplinary actions in accordance with company policy and local laws with advice from the People operation Manager/ Country People Manager in consultation with operations.

Benefits Enrollment:

- Accountable for the enrollment, update of entry, and deletion of all ADES employees in the appropriate medical and life insurance providers as per the approved matrix.

Training & Compliance:

- Confirms rig's training plan quarterly,



liaises with the Training team and logistics to ensure that all assigned employees have attended required trainings, and ensures training certifications are uploaded on the system.

- Always maintains the Assigned rig’s training compliance above the approved target.

Employee Performance:

- Follows up with the Rig Manager on Performance Appraisal Process in the Country to ensure that all is done in time and in accordance with the company policy and guidelines.

Communications:

- Maintains a regular communication channel with the Rig Manager, OIM, and crew (whether onboard or offboard) and responds to their inquiries and requests in a timely manner.

- Conduct periodic Rig Visits as per the target set.

Checklists and Reports:

- Ensure that all tasks as outlined in the checklists are covered and provide a rig visit report within 48 hours of the Rig Visit.

- Prepare and provide any requested P&O; reports in a timely manner.

Exit Management:

- ·Manages employee Exit Processes/interviews and issues Exit documents, release letters, and necessary letters of experience, and liaises with the payroll team to finalize employee final settlement.

Experience:

- 1-2 years of experience in Crewing, Payroll Administration, HR Operations, or HR Administration.

- Candidates from Travel, Hospitality, Hotels, or Travel Agency backgrounds may also be considered.

- A Bachelor's degree in any discipline is required.

- Strong administrative, coordination, and documentation management skills.

- Good communication and stakeholder management abilities.

- Proficient in Microsoft Office applications, particularly Excel and Word.

- Ability to work in a fast-paced environment and manage multiple priorities effectively.

- Early-career professionals with a proactive attitude and willingness to learn are encouraged to apply.

Pay: ₹400,000.00 - ₹900,000.00 per year

Benefits

- Cell phone reimbursement

- Food provided

- Health insurance

- Internet reimbursement

- Paid sick time

- Provident Fund

Application Question(s)

- What is your current CTC in LPA (Annual)?

- What is your expected CTC (LPA) ?

- What is your notice period (in days)?

- How many years of experience do you have in People Operation?

Work Location: In person

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