Key Responsibilities

1. Print Media Operations and Campaign Coordination • Support the execution of print media campaigns based on approved media plans and instructions. • Enter and update campaign, publication, placement, and schedule details in internal systems. • Track publication dates, material submission deadlines, campaign milestones, and deliverables. • Maintain accurate records of assigned campaigns and ensure tasks are completed within the required timelines.
2. Media Orders and Vendor Coordination • Prepare insertion orders and other media orders based on approved media buys. • Share orders with publication vendors and track order confirmations.
- Follow up with vendors regarding pending confirmations, publication schedules, specifications, and material requirements.
- Maintain updated vendor contact details, publication information, advertising specifications, rates, and deadlines.
- Coordinate routine requests with assigned publication and media vendor contacts.

- Data Entry and Record Management • Enter, upload, update, and verify campaign, placement, vendor, and rate information.

• Maintain accurate records in internal systems, spreadsheets, and supporting tools.

• Identify missing, outdated, or inconsistent information and flag discrepancies for correction.

• Assist with client buy group uploads and provide relevant identification details when required.

- Creative Material and Publication Coordination • Coordinate the collection and delivery of print advertising materials in accordance with publication specifications and deadlines.

• Gather material requirements, submission guidelines, and due dates from publication vendors.





• Share approved creative materials and relevant instructions with vendors, as applicable.

• Track material submissions and confirm receipt with the relevant vendors.

- Proof of Publication and Campaign Reporting • Request and collect proof of publication, including tearsheets, affidavits, and other supporting documentation.

• Maintain records of publication evidence and track pending submissions.

• Identify missing or non-compliant proof of publication and follow up with the relevant vendors.

• Assist in preparing post-buy reports and campaign delivery reports as directed.

- Quality Control and Issue Resolution • Review work for accuracy and completeness before submission or processing.

• Follow established SOPs, checklists, and quality standards.

• Identify discrepancies in media orders, placements, publication details, materials, or invoices.

• Escalate issues promptly to the appropriate Specialist or Manager with relevant details.

- Learning and Team Support • Develop working knowledge of print media processes, publication workflows, and media buying operations.

• Participate in training, knowledge-sharing sessions, and job shadowing.

• Support other operational activities and provide backup coverage as required.





Required Skills and Qualifications

- 0–3 years of professional experience in media operations, advertising, marketing, or a related field.

• Preference for candidates with print media experience, particularly in print advertising operations, publication coordination, media planning support, or advertising order processing.

- Basic understanding of print publications, insertion orders, publication schedules, advertising specifications, and proof of publication will be an advantage.
- Bachelor's degree preferred, or equivalent relevant experience.
- Basic proficiency in Microsoft Excel, Word, and Outlook.
- Strong attention to detail and accuracy in data entry and record maintenance.
- Good organizational and time management skills.
- Explicit and professional written and verbal English communication.
- Ability to manage multiple tasks, follow instructions, and meet deadlines.
- Willingness to learn new systems, tools, and operational processes.

Preferred Candidate Profile

Candidates with any of the following backgrounds will be given preference:

- Print media advertising operations.
- Newspaper or magazine advertising coordination.
- Media agency operations or media buying support.
- Publication vendor coordination and insertion order processing.
- Print advertisement scheduling, material submission, and proof-of-publication tracking. Candidates with experience in other media channels, such as broadcast TV, radio, out-of home, or digital media, may also be considered if they demonstrate strong operational skills and the ability to learn print media workflows.

📌 Operations Assistant – Print Media (Bengaluru)
🏢 Bandhan Technologies
📍 Bengaluru