Company Description Vibe Coworking Spaces is a premium managed office space provider serving startups, SMEs, and enterprises that need versatile, ready-to-use work environments. The company delivers fully customized private offices, team spaces, and full-floor setups aligned with each organization’s work style and culture. Workspaces are equipped with modern infrastructure, high-speed connectivity, meeting rooms, boardrooms, training rooms, and on-ground support to ensure a smooth day-to-day experience.

Located at Baner and Balewadi High Street, Vibe offers Grade A+ environments that help businesses grow, collaborate, and succeed. Its mission is to provide cost-effective, fully managed office solutions that eliminate operational hassles so teams can focus on their core work.

Role Description The Office Associate is a full-time, on-site role based in the Pune Division, responsible for supporting daily operations at Vibe Coworking Spaces. This role includes welcoming and assisting members and visitors, responding to inquiries, and delivering consistent, professional customer service.

The Office

Associate will handle administrative tasks such as maintaining office records, coordinating meeting room bookings, managing supplies, and supporting basic accounting and billing processes. The position involves liaising with vendors and internal teams to ensure facilities are well-maintained, resolving minor operational issues,



and helping organize office events or trainings.

The Office

Associate will also support onboarding of new clients, maintain a clean and orderly workspace, and contribute to a positive and collaborative office culture.

Qualifications

- Candidates should possess strong Communication skills to interact clearly and professionally with members, visitors, and internal teams.
- Candidates should possess Administrative Assistance and Office Administration skills to manage records, schedules, supplies, and daily office operations.
- Candidates should possess Customer Service skills to handle inquiries, resolve issues, and maintain a welcoming workspace environment.
- Candidates should possess basic Accounting skills to support invoicing, payment tracking, and coordination with the finance team.
- Candidates should have good organizational and time-management abilities, attention to detail, and proficiency with office software (e.g., email, spreadsheets, word processing).
- Experience in managed offices, coworking spaces, hospitality, or corporate office administration is beneficial.
- A high school diploma is required; a diploma or degree in business, administration, or a related field is preferred.
- Ability to work on-site in Pune Division, adapt to changing operational needs, and collaborate effectively in a team environment.

📌 Office Associate (Pune)
🏢 Vibe Coworking Spaces
📍 Pune