Manage the Directors’ daily schedules and appointments.

Arrange meetings with Directors, clients, builders, and business partners.

Coordinate meeting dates, timings, and venues.

Inform participants about scheduled meetings.

Prepare meeting agendas and necessary documents.

Record meeting minutes and follow up on decisions.

Handle phone calls, emails, and official correspondence.

Maintain confidentiality of company information.

Coordinate appointments and reminders for the Directors.

1. Office Administration Responsibilities

Maintain office records, files, and documentation. Monitor employee attendance, punctuality, and leave records.

Coordinate with HR, Accounts, Sales, and other departments.

Monitor office supplies and stationery requirements.

Ensure proper office maintenance and cleanliness.

Coordinate with the IT team regarding system-related issues.

Maintain records of office expenses and administrative requirements.

Ensure employees follow office rules and procedures.

1.



Meeting Coordination in a Builders Company

The Executive Secretary should: Confirm the meeting schedule with the Director.

Contact the concerned participants.

Prepare the meeting agenda.

Arrange the meeting room and required equipment.

Ensure all necessary reports and documents are ready.

Record important discussions and decisions.

Prepare and circulate the meeting minutes.

Follow up with the concerned departments on assigned tasks.

1. Meetings to Be Coordinated

Directors' meetings

Sales team meetings

Project review meetings

Client and customer meetings

HR and administrative meetings

Marketing and business development meetings

2 Wheeler and 4 license preferrerd

Pay: ₹15,000.00 - ₹40,000.00 per month

Benefits

- Versatile schedule
- Paid time off

Work Location: In person

📌 Office Administrator (Kozhikode)
🏢 FEZCO GROUP
📍 Kozhikode