Overview:

TekWissen Group is a workforce management provider throughout India and many other countries in the world.

Position: Invoicing Clerk

Location: Visakhapatnam

Job Type: Full Time

Work Type : Onsite

Shift: US Timings- 6:30 PM IST to 3:30 AM IST

:

- The Invoicing Clerk is responsible for preparing, processing, and submitting accurate and timely client invoices to customers.
- The role involves verifying timesheets, approved working hours, overtime, pay rates, bonus, expense and contractual billing terms before generating invoices.
- The position also supports billing reconciliations, invoice tracking, dispute resolution, and coordination with operations, payroll, and client finance teams.

Key Responsibilities:Client Invoicing and Billing:

- Prepare and issue client invoices for temporary staffing, contract staffing, permanent placement, and manpower supply services.
- Generate invoices based on approved timesheets, attendance records, placement fees, agreed billing rates, and service contracts.
- Verify billing rates, working hours, overtime, holiday pay, allowances, markups, and other applicable billable components.
- Ensure invoices comply with client contracts, purchase orders (POs), and agreed billing cycles.
- Submit invoices through client portals or by email within the stipulated deadlines.
- Ensure correct application of applicable taxes and other statutory invoicing requirements.

Timesheet Verification

- Collect and verify employee timesheets, Bonus, expense and client-approved working hours.
- Coordinate with recruitment, staffing operations, to obtain missing approvals.
- Identify discrepancies in hours worked, overtime, leave, and billing rates before invoice processing.
- Maintain proper documentation to support all invoices raised.





Invoice Reconciliation and Follow-Up

- Reconcile invoices against approved timesheets, purchase orders, contracts, and billing schedules.
- Maintain an invoice tracker showing invoice numbers, client details, billing periods, amounts, submission dates, and payment status.
- Coordinate with the Accounts Receivable team to monitor outstanding invoices and support payment follow-ups.
- Investigate billing discrepancies, rejected invoices, credit notes, and client queries.
- Prepare revised invoices and billing adjustments after obtaining the necessary approvals.

Coordination and Documentation:

- Coordinate with payroll teams to validate billable hours and payroll-related billing inputs.
- Work closely with operations and account managers to resolve client billing issues.
- Maintain client-wise billing records, contracts, purchase orders, and supporting documents.
- Assist in month-end closing, revenue reconciliation, and preparation of billing reports.
- Ensure invoices are processed in accordance with company policies, internal controls, and audit requirements.

Qualifications and Experience

- Bachelor's degree or diploma in Accounting, Finance, Commerce, or a related field.
- 13 years of experience in invoicing, billing, accounts receivable, or finance administration; staffing industry experience is preferred.




- Experience handling timesheet-based billing and client invoicing is an advantage.
- Knowledge of purchase orders, billing rates, overtime calculations, and invoice reconciliation.
- Proficiency in MS Excel and accounting software or ERP systems.
- Experience with staffing or workforce management systems is an added advantage.

Required Skills

- Strong numerical and analytical skills.
- High attention to detail and accuracy.
- Valuable knowledge of Excel, including formulas, lookups, and data reconciliation.
- Ability to manage high volumes of invoices and meet strict billing deadlines.
- Effective communication and coordination skills.
- Ability to investigate discrepancies and resolve billing issues.
- Strong organizational skills and the ability to maintain confidential records.

Key Performance Indicators (KPIs)

- Accuracy and timeliness of invoices generated.
- Percentage of invoices submitted within agreed billing timelines.
- Number of invoice rejections and billing errors.
- Timeliness of timesheet collection and approval.
- Resolution time for client billing discrepancies.
- Accuracy of billing reconciliations and supporting documentation.
- Reduction in delayed or missed billing submissions.

Working Conditions

- The role requires managing recurring billing cycles, processing high volumes of timesheet-based invoices, coordinating with multiple stakeholders, and meeting client-specific invoicing deadlines.

Overall Objective:

- To ensure accurate, timely, and compliant invoicing of staffing services, minimize billing errors and rejected invoices, and support efficient revenue realization and cash flow.

TekWissen Group is an equal opportunity employer supporting workforce diversity.

📌 Invoicing Clerk (Visakhapatnam)
🏢 TEKWISSEN ®
📍 Visakhapatnam