Luxury Building Materials Company (Architect & Client-Facing Showroom Environment)

Role Overview

We are seeking a highly professional and service-oriented Facility Manager to oversee the complete facility and administration operations of our luxury building materials showroom and corporate office.

This role is critical in ensuring a premium, five-star experience for visiting architects, designers, HNI clients, and international partners, while maintaining seamless infrastructure, vendor, and operational management.

The ideal candidate should have solid experience managing large corporate facilities, high-end office environments, events, vendor management, and infrastructure operations.

1. Showroom & Infrastructure Management

Ensure the showroom and office premises reflect luxury standards at all times. Oversee housekeeping, lighting, ambience, fragrance, display areas, and aesthetics.

Conduct daily facility inspections and preventive maintenance checks.

Manage repair, maintenance, and replacement of fixtures, furniture, lighting, and HVAC systems.

Ensure uninterrupted functioning of utilities (power, water, air conditioning, internet, security systems).

2.Visitor & Hospitality Experience (Architect & Client Focus)

Ensure a seamless and premium experience for visiting architects, consultants, and clients.

Supervise front office, reception, meeting room readiness, and hospitality services.

Coordinate refreshments, event set-ups, product launches, and architect meets.

Maintain high standards of cleanliness, presentation, and service delivery.

3.Vendor & Contract Management

Manage all facility-related vendors including housekeeping, security, maintenance, HVAC, AMC providers, and event vendors.





Negotiate contracts, monitor SLAs, and ensure cost optimization.

Verify and approve vendor invoices and service reports.

Raise purchase requisitions and purchase orders (ERP/SAP-based systems preferred).

4.Team Management

Supervise and deploy housekeeping, security, pantry, and support staff.

Conduct manpower planning and shift management.

Monitor attendance, billing, and performance of outsourced teams.

Drive discipline, grooming standards, and service orientation.

1. Budgeting & Cost Control

Prepare annual facility budgets and track monthly expenses. Conduct budget vs. actual analysis and provide variance explanations.

Identify cost-saving initiatives without compromising luxury standards.

6.Events & Corporate Engagement

Plan and manage architect meets, product launches, corporate events, and internal townhalls.

Coordinate logistics, seating layouts, catering, décor, and branding.

Ensure flawless execution aligned with premium brand positioning.

1. Compliance & Administration

Ensure statutory compliance related to facility operations (fire safety, building norms, insurance, AMC contracts). Maintain records for audits and inspections.

Oversee asset management and scrap disposal processes.

? Team Reporting

Reports to: Head – Head of Operations

Team Size Managed:10-20 outsourced and in-house support staff

Required Qualifications & Experience

Graduate (Administration / HR / Commerce preferred)

4 - 8 years of experience in Facility & Administration Management

Experience in managing large corporate offices / premium environments

Strong vendor management and budgeting skills

Excellent communication skills (English, Hindi, Marathi preferred)

📌 Facility Manager (Mumbai)
🏢 Casamia India
📍 Mumbai