EXECUTIVE ASSISTANT — KRA / KPI

Reporting to: Gaurav Singhvi |

Base: Surat (office-based) |

Scope: Principal + Business Entities (WFC, BNI, Hotels)

Role Summary: A highly organised, presentable and tech-enabled Executive Assistant who runs the principal's travel, finances, calendar and information flow with precision — maximising productivity and cost-efficiency while exercising sound judgement and discretion.

KRA / Focus Area

Key Responsibilities

KPI — How Success Is Measured

1. Travel Management (Primary)

End-to-end travel: flights, hotels, visas, ground transport, itineraries — domestic & international. Anticipate needs, build buffer time, manage disruptions in real time.

100% of trips booked & confirmed ≥48 hrs before departure; zero missed connections/check-ins; single consolidated itinerary per trip shared in advance.

2. Credit Card & Expense Management

Track & reconcile all 22 cards: statements, due dates, reward optimisation, fraud checks. Tag every expense to the correct entity (WFC, BNI, hotels, personal).

Zero late fees / interest charges; 100% expenses tagged to correct entity within 7 days; monthly card-wise reconciliation submitted.

3. Calendar & Opportunity Management

Own the calendar across all entities. Schedule, prioritise & protect time; flag conflicts; ensure no opportunity, meeting or commitment is dropped.

Zero double-bookings; same-day response on scheduling; weekly look-ahead shared every Friday.

4.



Email & Communication Triage

Monitor inbox, ensure every mail is replied or routed to the right person, track pending responses to closure.

Inbox triaged twice daily; zero mail unactioned >48 hrs; pending-reply tracker maintained.

5. MIS & Reporting Dashboard

Consolidate MIS from all businesses into one live dashboard; keep it current and shared.

Dashboard updated daily; weekly MIS summary delivered every Monday; flagged variances escalated proactively.

6. Memory Keeping

Capture every holiday/key trip into the curated coffee-table book — photos, notes, layout.

Each holiday documented within 30 days of return; book kept current.

7. AI-Enabled Productivity

Use AI tools (drafting, research, summaries) with application of mind to raise output and accuracy — never blind copy-paste.

Demonstrable time saved on recurring tasks; outputs verified before submission.

Core Competencies & Conduct

Presentable & qualified in appearance and communication Cost-conscious — always the most productive, most cost-effective option Discreet with confidential financial and business information Proactive, anticipates needs, owns problems to closure Fluent with travel, banking and AI productivity tools.

Apply:

Email – [email protected]

Call/WhatsApp – (phone hidden)

Pay: ₹30,000.00 - ₹60,000.00 per month

Benefits

- Paid sick time
- Paid time off

Work Location: In person

📌 Executive Assistant to Director (Surat)
🏢 WeFounderCircle
📍 Surat