Company Description Bhaskar Jyoti India Private Limited is a pro-environmental company focused on executing renewable energy projects with a commitment to quality and excellence. Over the past nine years, the organization has delivered more than 40 industrial and open access solar ground-mount and rooftop projects, along with over 300 residential rooftop installations across five states. The company’s client portfolio includes respected institutions such as EESL (Ministry of Power), MES (Military Engineering Services), and RRECL (Rajasthan Renewable Energy Corporation Limited).

As a renewable-focused organization, Bhaskar Jyoti aims to reduce carbon footprints by advancing solar power solutions and contributing to the solarization of the nation.

Role Description The Executive Assistant to Chief Executive Officer role is a full time, on-site position based in Noida. This role involves providing comprehensive executive support to the CEO, including managing calendars, scheduling meetings, coordinating travel, and preparing expense reports.

The Executive

Assistant will handle correspondence, draft and review documents, maintain records, and ensure timely follow-up on action items. The role also includes organizing meetings and events, preparing presentations, supporting confidential projects, and liaising with internal teams and external stakeholders to facilitate efficient decision-making and smooth daily operations.

Qualifications

- Strong executive administrative assistance and general administrative assistance skills, with the ability to manage multiple priorities efficiently.
- Proven experience in executive support, including handling confidential information and coordinating with senior stakeholders.
- Proficiency in diary management, including scheduling, calendar coordination, and meeting logistics.
- Experience preparing and tracking expense reports and supporting basic financial or budget-related activities.
- Excellent written and verbal communication skills, with strong attention to detail and accuracy.
- Proficiency in office productivity tools (e.g., email, spreadsheets, presentations, document management software).
- Strong organizational and time-management abilities, with a proactive and solution-oriented approach.




- Ability to work independently, maintain professionalism, and adapt in a fast-paced, mission-driven environment.
- Relevant bachelor’s degree or equivalent professional experience in administration, business, or a related field preferred.

Core Job Responsibilities (Scope of Work)

A. Executive Calendar & Time Optimization

· Strategic Gatekeeping: Manage an intricate, rapidly shifting C-level calendar; evaluate and prioritize meeting requests against strategic business objectives to eliminate schedule friction.

· Executive Preparation: Ensure comprehensive advance briefings for every engagement, collating stakeholder profiles, executive memos, and objective outlines ≥24 hours prior.

· Bandwidth Protection: Proactively preserve dedicated focus blocks for CEO deep work, strategy synthesis, and leadership reflection.

B. Strategic Communications & Stakeholder Liaison

· Executive Correspondence: Draft, ghostwrite, and curate high-level communications including board memos, town hall addresses, shareholder letters, and sensitive emails.

· Triage & Filtering: Serve as central filter across digital, verbal, and formal communication channels; independently resolve operational queries while escalating critical business matters.

· Stakeholder Diplomacy: Foster trusted relationships with Board Directors, C-suite peers, strategic enterprise partners, institutional investors, and regulatory bodies.

C. Board Governance & Leadership Team Alignment

· Board Secretariat Support: Orchestrate quarterly Board of Directors and committee meetings; oversee secure portal distribution of comprehensive board packs, logistics, and formal agendas.

· Minute-Taking & Records: Capture precise, actionable minutes reflecting key strategic decisions, corporate governance resolutions, and statutory compliance.

· Action Item Accountability:



Track cross-functional deliverables assigned during board and executive leadership meetings; systematically drive post-meeting completion.

D. Strategic Initiative Coordination & Project Tracking

· Cross-Functional Tracking: Monitor execution milestones on CEO-sponsored growth initiatives, operational roadmaps, and special projects across department heads.

· Executive Reporting: Aggregate performance metrics into executive dashboards, slide presentations, and analytical summaries for senior management reviews.

· Bottleneck Mitigation: Detect friction, inter-departmental misalignment, and deliverable slippages early, delivering structured root-cause solutions to the CEO.

E. Global Travel Logistics & Executive Administration

· End-to-End Itinerary Design: Architect detailed international and domestic travel plans incorporating flights, seamless ground transfers, visas, accommodations, and contingency buffers.

· Operational Continuity: Guarantee flawless connectivity and remote productivity during transit, providing real-time rescheduling support during global disruptions.

· Fiscal & Expense Management: Oversee executive expense reconciliation, vendor invoices, credit allocations, and discretionary executive office budgets in full compliance with corporate policy.

Professional Qualifications & Competencies

· Professional Experience: Minimum 5–8+ years of proven track record supporting C-suite executives, preferably within high-growth technology firms, multinational enterprises, or institutional environments.

· Educational Background: Bachelor’s degree in Business Administration, Communications, Legal Studies, Finance, or a related discipline. Professional certifications (CAP, PACE, or PMP) are advantageous.

· Technical Competencies: Advanced mastery of Microsoft 365 (Word, Excel, PowerPoint, Teams), Google Workspace, project management software (Asana, Monday.com, Jira), and board portals (Diligent, Boardable).

· Core Soft Skills: Exceptional emotional intelligence (EQ), absolute integrity regarding confidential materials, poise under high-pressure scenarios, and impeccable written/verbal eloquence.

📌 Executive Assistant to Chief Executive Officer (Jodhpur)
🏢 Bhaskar Jyoti India Private
📍 Jodhpur