Location: Pune, (only)

Experience: 2–5 Years

Employment Type: Full-Time

Reporting To: CEO / Founder

Work from: Office Only

Role Overview

We are looking for a highly organised, proactive and dependable Personal Assistant to the CEO to support the CEO in managing day-to-day priorities, communication, meetings, follow-ups and business coordination.

Key Responsibilities

- Manage the CEO’s calendar, meetings, appointments and daily schedule .
- Coordinate with clients, vendors, internal teams and external stakeholders .
- Track and follow up on tasks, commitments, payments, deliverables and deadlines .
- Prepare meeting agendas, minutes and action trackers .
- Manage professional correspondence, emails and WhatsApp communication.
- Assist the CEO with presentations, reports, documents and business research .
- Coordinate travel, meetings, events and other business requirements.
- Maintain confidentiality of business and personal information .
- Ensure important tasks and follow-ups are completed on time.
- Act as a central point of coordination between the CEO and various teams.




- Support the CEO in day-to-day business execution and special projects .
- Use AI and productivity tools to improve organisation, reporting and efficiency .

Required Skills
- Excellent communication and interpersonal skills .
- Solid organisational and time-management skills.
- Excellent follow-up and task-management abilities.
- Proficiency in MS Office / Google Workspace .
- Comfortable using WhatsApp, CRM and project-management tools .
- Strong attention to detail.
- Ability to handle multiple priorities in a fast-paced startup environment .
- High level of discretion, maturity and confidentiality .

Ideal Candidate
- Proactive rather than reactive.
- Takes ownership without constant supervision .
- Strong at getting things done and followed through .
- Comfortable communicating with senior clients and stakeholders.
- Able to anticipate the CEO’s requirements and stay one step ahead .
- Flexible and comfortable working in a dynamic, entrepreneurial environment .

📌 Executive Assistant to CEO | Founder’s Office (Pune)
🏢 tofaa india
📍 Pune