About OPPI The Organisation of Pharmaceutical Producers of India (OPPI) established in 1965, represents the research-based pharmaceutical companies in India. OPPI remains committed to supporting the nation’s healthcare objectives and collaborating with all stakeholders to find sustainable solutions. OPPI believes the need for innovation must be balanced with the necessity for more accessible medicines, within a robust IP environment. For more information, please visit https://www.indiaoppi.com/

: Executive Assistant

EA will provide high-quality executive, administrative and coordination support to the Director General and other directors, ensuring effective management of priorities, meetings, communications and strategic initiatives.

The role requires a highly organised, proactive and detail-oriented professional with excellent communication skills, sound judgement and the ability to manage multiple priorities while maintaining strict confidentiality. The individual will serve as a key coordination point between the Director General, OPPI's internal teams, member companies, global stakeholders and external partners. In addition to executive assistance, the role will involve tracking strategic initiatives, supporting leadership and governance meetings, preparing executive-level presentations and briefs, and ensuring timely follow-up and closure of action items

Key Responsibilities:

1. Executive Support and Calendar Management

- Manage the Director General’s calendar, appointments and priorities, proactively identifying scheduling conflicts and highlighting critical commitments.
- Coordinate domestic and international meetings across time zones, and arrange travel, accommodation and itineraries in collaboration with the Administration team.
- Maintain a tracker of key commitments, deadlines and pending matters requiring the Director General’s attention.

2. Meetings and Governance Support

- Coordinate leadership reviews, internal meetings, stakeholder engagements and other meetings involving the Director General.
- Prepare agendas, meeting briefs, pre-reads and presentations; document key decisions and action items, and monitor their closure.




- Support monthly, quarterly and annual leadership reviews by consolidating updates and tracking progress against agreed priorities.
- Assist with committee and workgroup documentation, ensuring accurate records, version control and confidentiality.

3. Strategic Initiatives and Project Tracking

- Support the Director General in coordinating strategic initiatives and cross-functional projects, including maintaining project plans, timelines and progress trackers.
- Consolidate updates from internal teams and external stakeholders, identify delays or critical issues, and escalate matters requiring intervention.
- Prepare project status reports and review materials to facilitate informed decision-making and timely execution.

4. Executive Communication and Stakeholder Management

- Draft and manage emails, letters and other correspondence on behalf of the Director General, ensuring accuracy, professionalism and alignment with OPPI’s objectives.
- Screen and prioritise incoming communications, direct them to the appropriate stakeholders and ensure timely responses.
- Liaise with executive assistants, member companies, global pharmaceutical organisations, industry associations and other stakeholders to facilitate effective coordination.

5. Event and Administrative Coordination

- Coordinate OPPI’s meetings, conferences, leadership engagements and other events in collaboration with internal teams, member companies, speakers and vendors.
- Manage event schedules, logistics, presentation requirements and related deliverables.
- Coordinate the Director General’s expense submissions and manage routine administrative requirements, including calls, messages and reminders for important professional occasions.

6. Support to the Director – Finance & Operations





- Provide coordination support for the Finance & Taxation (F&T;) and Human Resources (HR) Workgroups, including scheduling meetings, preparing agendas, collating inputs, circulating materials and recording minutes.
- Liaise with workgroup members to obtain inputs and track agreed action items and deliverables through to closure.
- Assist with routine finance-related administration, documentation, report collation and coordination with internal teams and external stakeholders.

Education & Experience

· Preferably Postgraduate degree in Business Administration, Management, Communications or a related discipline preferred.

· Relevant experience in executive assistance, senior management support, secretarial coordination or a similar role, preferably supporting a senior executive or organisational head.

· Experience working with senior leadership, multinational organisations, industry associations or membership-based organisations will be an advantage.

· Prior experience coordinating domestic and international meetings, executive communications, presentations and leadership reviews is desirable.

· 3–5 years of relevant experience in healthcare, pharma sector or a similar environment.

Skills & Attributes

· Excellent written and spoken English, with strong drafting, editing and proofreading skills.

· Advanced working knowledge of Microsoft Office, particularly PowerPoint, Excel, Word and Outlook.

· Solid calendar management, planning, prioritisation and organisational skills.

· Ability to prepare professional presentations, executive briefs, meeting minutes and reports.

· Strong interpersonal skills and the ability to engage confidently with senior executives and diverse stakeholders.

· Proactive follow-through, attention to detail and a strong sense of ownership.

· Ability to manage multiple assignments, work under pressure and meet tight deadlines.

· High standards of professionalism, discretion and confidentiality.

· Familiarity with online collaboration tools and virtual meeting platforms such as Microsoft Teams.

📌 Executive Assistant (Mumbai)
🏢 OPPI India
📍 Mumbai