Position Summary:

Redaptive is seeking a highly organized and detail-oriented Executive Assistant. You will be responsible for managing Executives schedules, coordinating meetings, handling confidential information, and supporting Business Operations through note consolidation, basic analysis, action-item follow-ups, and project coordination. The ideal candidate will be highly organized, proactive, and able to manage priorities while collaborating with senior leaders and cross-functional teams across Denver, Colorado and Pune, India.

Responsibilities and Duties:

- Provide administrative support to executives in the United States and India including managing schedules, arranging meetings, managing travel arrangements, including booking flights, hotels, and transportation.

- Strategically plan and organize internal and external meetings, anticipating potential issues and providing innovative solutions.

- Act as a liaison between executives and other staff members and stakeholders.

- Consolidate meeting notes into clear, actionable summaries.

- Track action items and follow up to closure.

- Support Business Operations with light analysis and reporting.

- Coordinate project timelines, stakeholders, and follow-ups.

- Use AI calendar and email tools (e.g. Claude) to autonomously triage, prioritize, and draft responses to executive communications, escalating only when judgment is required.

- Monitor and manage budgets, expenses, and invoices.





- Conduct research and prepare reports and presentations for executives. (PowerPoint and excel)

- Maintain confidentiality of sensitive information and handle confidential documents with discretion.

- Identify and implement process improvements across the executive support function, including standardizing templates and communication workflows.

- Support Off site in US and India

Required Abilities and Skills:

- Excellent communication skills, including proficiency in written and spoken English.

- Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.

- Strong note-taking, synthesis, and action-item tracking.

- Comfort supporting multiple leaders and reprioritizing across them.

- High attention to detail and accuracy.

- Proficiency in Microsoft Office Suite and calendar management software.

- Ability to work independently and take initiative.

- Willingness to work flexible hours to accommodate time zone differences, depending on the needs of the executives in the U.S.

- Experience working with executives in different time zones.

Education and Experience:

- Bachelor's degree preferred or related work experience.

- 5+ years of experience as an Executive Assistant, ideally supporting C-level or senior leaders in a global, quick-paced environment; comfortable operating independently in a hybrid setting.

📌 Executive Assistant opportunity at Redaptive, Pune
🏢 Redaptive
📍 Pune