Exciting Opportunity | Executive Assistant – Promoter's Office | (Pune)

(Occasional travel to Pune as required)

We are seeking a highly accomplished professional with MBA or Company Secretary (CS) qualification, who can effectively navigate the intersection of business strategy, governance, corporate affairs, and executive decision-making.

We're looking for an Executive Assistant – Promoter's Office / Group Management Office to work closely with the Promoter across multiple businesses and strategic initiatives. This role offers a unique opportunity to gain direct exposure to leadership decision-making, corporate affairs, business strategy, and high-level stakeholder interactions.

About aerpace aerpace is an innovative mobility and aerospace company focused on transforming the future of transportation through sustainable, all-electric, and next-generation travel solutions. Driven by a vision to make intercity and interstate transportation faster, safer, more efficient, and environmentally responsible,

aerpace is developing cutting-edge technologies that redefine how people and goods move. With a team of visionary leaders, engineers, and innovators, aerpace is committed to shaping the future of mobility by creating intelligent transportation ecosystems that deliver seamless, sustainable, and transformative travel experiences.

What You'll Be Doing

· Manage the Promoter's priorities, meetings, calendar, bookings and critical follow-ups.

· Attend key meetings and prepare Minutes of Meeting, action points and timelines

· Partner closely with the Promoter on key business priorities and strategic projects.

· Coordinate with senior leadership, directors, consultants, legal advisors, bankers, investors, and external stakeholders.

· Review, coordination, execution, and maintenance of agreements, MOUs, NDAs, resolutions, notices, and other corporate documents.

· Coordinate investor, banking,



valuation and due diligence documentation.

· Prepare meeting notes, track action items, and ensure seamless execution of key decisions.

· Support board-related, corporate, legal, and governance matters through effective coordination and follow-through.

· Build and maintain robust information systems, trackers, presentations, and business reports.

We're Looking For

· Educational Qualification: MBA or Company Secretary (CS) qualification from a recognized institution is mandatory.

· 7–12 years of experience in a Senior Executive Assistant, Executive Assistant, Director’s Office, CEO Office, MD Office, Founder’s Office or similar executive coordination role.

· Strong understanding of corporate documentation, agreements, governance processes, and stakeholder management.

· Technology & Software: Strong digital and technology proficiency, with the ability to use business tools effectively, manage digital documentation and data, and quickly adapt to new software and platforms.

· Practical familiarity with board processes, resolutions, statutory documentation, due diligence and corporate compliance coordination.

· Outstanding organizational abilities with a solid bias for execution and ownership.

· Comfortable using ChatGPT and AI productivity tools.

· Qualified maturity, discretion, and the ability to manage multiple priorities with confidence.

Ideal Candidate Profile

· The ideal candidate should be a quick learner, remain composed under pressure, and be comfortable operating in a dynamic and fast-paced Promoter's Office environment.

· Should possess a strong ownership mindset and demonstrate the ability to independently drive follow-ups, execution, and closure of assigned matters.

· Must be confident in driving follow-ups while maintaining professional, effective, and respectful communication with senior management and external stakeholders.

· Ability to handle sensitive matters with confidentiality, sound judgment, and professionalism.

📌 Executive Assistant – Promoter's Office | (Pune) (Mumbai)
🏢 aerpace official
📍 Mumbai