GBG EV

Executive Assistant to the Chief of Staff

LOCATION

EMPLOYMENT TYPE

WORK MODE

EXPERIENCE

Bangalore

Full-Time

In office

2+ Years

About GBG EV

About the Role

GBG EV is a growing electric mobility and fleet management company focused on building scalable EV solutions for the last-mile delivery ecosystem. The company is expanding its operations and building a strong team to support its growth.

We are looking for an Executive Assistant to the Chief of Staff who will provide high-level administrative and coordination support, help manage priorities, and ensure smooth execution of day-to-day leadership activities. The ideal candidate should be organized, proactive, discreet, and comfortable working in a fast-paced environment.

KEY RESPONSIBILITIES

Manage the Chief of Staffs calendar, meetings, appointments, and daily schedule.

Coordinate internal and external meetings, including invites, agendas, logistics, and follow-ups.

Prepare meeting briefs, presentations, reports, documents, and other materials required by the Chief of Staff.

Track action items and follow up with relevant stakeholders to ensure timely closure.

Coordinate with leadership and cross-functional teams on priorities, meetings, and business requirements.

Handle professional communication, correspondence, and follow-ups on behalf of the Chief of Staff.

Maintain organized records, files, trackers, and confidential documents.

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Support travel planning, itineraries, bookings, and other official logistics.

Assist with planning leadership meetings, reviews, events, and key organizational activities.





Prepare meeting minutes and circulate action points to relevant stakeholders.

Monitor deadlines, commitments, and priority tasks and proactively flag pending items.

Support the Chief of Staff in coordinating special projects and cross-functional initiatives.

Collect information and prepare summaries or MIS reports for leadership review.

Maintain a high level of confidentiality while handling sensitive business and leadership information.

Perform other coordination and administrative responsibilities assigned by the Chief of Staff.

GBG EV

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REQUIREMENTS

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Bachelors degree in Business Administration, Management, Communications, or a related field.

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2+ years of experience as an Executive Assistant, Personal Assistant, Management Assistant, or in a similar coordination role.

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Prior experience supporting senior leadership or working closely with business/leadership teams is preferred.

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Strong calendar management, meeting coordination, and administrative skills.

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Excellent written and verbal communication skills.

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Strong organizational skills with the ability to manage multiple priorities simultaneously.

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Proficiency in MS Office/Google Workspace, including Excel/Google Sheets and PowerPoint/Google Slides.

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Strong follow-up, documentation,



and stakeholder coordination skills.

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High level of discretion and ability to handle confidential information.

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Experience in a startup, high-growth organization, mobility, logistics, or operations-driven environment is an advantage.

KEY SKILLS

Calendar Management | Executive Support | Meeting Coordination | Stakeholder Management | Documentation |

Follow-ups | Travel Coordination | MIS & Reporting | MS Office | Google Workspace | Communication |

Confidentiality

Preferred Candidate Profile

Why Join GBG EV?

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Highly organized, proactive, and dependable.

Opportunity to work closely with senior leadership in a fast-growing EV and mobility company.

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Strong attention to detail and excellent follow-up skills.

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Exposure to business operations, leadership coordination, and cross-functional initiatives.

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Comfortable managing multiple priorities in a fast-paced environment.

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Fast-paced environment with significant learning and growth opportunities.

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Professional and confident when interacting with senior stakeholders.

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Chance to contribute directly to leadership effectiveness and organizational execution.

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Strong written and verbal communication skills.

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Discreet and trustworthy while handling confidential information.

Role with broad exposure across teams and business functions.

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Adaptable and willing to take ownership beyond routine administrative tasks.

Join GBG EV and contribute directly to the next phase of electric mobility.

GBG EV | Executive Assistant to the Chief of Staff

GBG EV

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