Key Responsibilities

1.

Client

Management &

- Relationship Building

- Primary Client Liaison: Act as the key administrative and technical point of contact for clients from initial enquiry to project handover.

- Progress Reporting: Prepare and present regular, comprehensive project progress reports, financial updates, and milestone achievements to clients.

- Client Expectation &
- Query Management:

Promptly handle client concerns, change requests, feedback, and site visit schedules with professionalism and clarity.

- Client Onboarding &

- Contracts:

Facilitate contract execution, baseline schedule alignments, payment schedule tracking, and formal sign-offs with clients.

2.

Design

Coordination &

- Technical Alignment

- Design-Execution Interface: Coordinate closely with structural engineers, architects, interior designers, and MEP consultants to ensure constructability of designs.

- RFI &
- Query Resolution:

Manage Requests for Information (RFIs), track technical drawing revisions, and ensure updated working drawings are promptly delivered to site execution teams.

- Design Change Management: Assess site feedback regarding design challenges, evaluate practical alternatives, and coordinate design revisions with consultants to avoid project delays.

- Value Engineering Support: Work alongside design teams to review material specifications, optimization options, and cost-effective structural solutions.

3.

Business

Enquiries &

- Proposal Support

- Enquiry Management: Receive, log, and qualify incoming project enquiries from prospective clients.

- Tender &
- Scope Coordination:

Coordinate with the estimation and engineering teams to prepare initial project proposals, cost estimates, and scope documentation.

4. Site &

- Office Administration

- Oversee day-to-day administrative operations across head office and ongoing construction sites.

- Manage site facilities, logistics, office supplies, security, and equipment deployment.

- Maintain complete and accurate project documentation,



including DPRs (Daily Progress Reports), site registers, contractor files, and correspondence.

5. Billing, Quantity &

- Subcontractor Coordination

- Verify measurements and progress billing submitted by contractors and subcontractors.

- Assist management with client billing, processing vendor invoices, and tracking project expenses.

- Monitor site attendance, daily labor reports (DLR), and labor payments/muster rolls.

6.

Statutory

Compliance &

- Safety Management

- Ensure strict adherence to local labor laws, safety standards, building regulations, and statutory approvals.

- Maintain records for insurance, labor licenses, worker welfare, and environmental compliance.

- Coordinate with local authorities, municipality officials, and utility boards as required.

7. Cross-Functional Coordination

- Facilitate smooth communication between site execution teams, design/consultant teams, and finance departments.

- Organize progress review meetings, prepare minutes of meetings (MOM), and follow up on action items.

Qualifications &

Skills Required

- Educational Qualification: Diploma or Bachelor’s Degree (B.E. / B.Tech) in Civil Engineering.

- Experience: Minimum 10 years of hands-on experience in civil construction and administration.

- Technical Proficiency:

- Strong understanding of civil construction drawings, material specifications, and site measurement processes.

- Proficiency in MS Office (Excel, Word) and basic estimation/management software. AutoCAD knowledge is a plus.

- Key Competencies:

- Excellent leadership, team management, and problem-solving abilities.

- Robust negotiation and vendor management skills.

- Good written and verbal communication skills.

Pay: ₹30,000.00 - ₹60,000.00 per month

Benefits

- Cell phone reimbursement

Ability to commute/relocate

- Palakkad, Kerala: Reliably commute or planning to relocate before starting work (Required)

Education

- Diploma (Required)

Experience

- Construction administrative: 10 years (Preferred)

Location

- Palakkad, Kerala (Preferred)

Work Location: In person

📌 Construction Administration Manager (Civil) (Palakkad)
🏢 Adorn Constructions
📍 Palakkad