- Manage end-to-end employee onboarding, from pre-joining formalities to completion of joining documentation and HR induction.

- Coordinate with Talent Acquisition and hiring managers to confirm joining dates, approved CTC, designation, department, and reporting structure.

- Collect and verify employee KYC documents, educational certificates, previous employment documents, bank details, PAN, Aadhaar, and other required records.

- Prepare, issue, and track offer letters, appointment letters, employment contracts, confidentiality agreements, and other HR documents through approved processes.

- Coordinate employee background verification (BGV) and track verification status, discrepancies, and pending cases.

- Create employee IDs and HRMS profiles and ensure timely employee activation in relevant systems.

- Coordinate with IT, Administration, and respective departments for email IDs, access cards, attendance access, assets, and other joining requirements.

- Conduct or coordinate employee induction, policy orientation, and acknowledgement of company rules and procedures.

- Maintain employee master data, including designation, department, location, reporting manager, CTC, bank details, UAN, ESIC details, and employment status.

- Administer HRMS transactions related to onboarding, transfers, promotions, salary revisions, confirmation, employee movements, and exits.

- Monitor probation completion, confirmation due dates, contract expiry, and other employee lifecycle milestones.

- Maintain accurate physical and digital employee files, including signed appointment letters, salary revision letters, declarations, and policy acknowledgements.

- Coordinate with payroll for employee master updates, joining inputs, separation details,



and changes affecting salary processing.

- Conduct periodic employee master audits and reconcile HRMS records with payroll and statutory records.

- Generate monthly HR MIS covering headcount, joinings, exits, pending documentation, BGV status, probation, and employee movements.

- Initiate and coordinate employee resignation and separation processes in accordance with company policies.

- Track notice periods, last working dates, resignation acceptance, and pending exit formalities.

- Coordinate employee clearance and no-dues processes with IT, Administration, Finance, Warehouse, reporting managers, and other concerned departments.

- Ensure the return of company assets, ID cards, access cards, laptops, uniforms, documents, and other company property.

- Coordinate exit interviews and maintain employee feedback and separation records.

- Prepare and track relieving letters, experience letters, resignation acceptance letters, and other exit-related documentation.

- Coordinate with Payroll for F&F; settlement inputs, including attendance, leave balances, notice pay, advances, and recoveries.

- Ensure timely HRMS status updates and coordinate system access deactivation with IT upon employee separation.

- Support internal audits, statutory audits, customer audits, and third-party audits by maintaining complete and organised employee records.

- Ensure employee information is handled confidentially and shared only with authorised stakeholders.

- Identify process gaps and recommend improvements in onboarding, HRMS administration, documentation, and exit management.

Pay: ₹30,000.00 - ₹45,000.00 per month

Advantages

- Health insurance

- Leave encashment

- Paid sick time

- Provident Fund

Work Location: In person

📌 Compliance Executive (Navi Mumbai)
🏢 Candor Foods
📍 Navi Mumbai