Finance

Navi Mumbai (On-Site)

Mid-Senior

7-9 years

Fulltime

: Company Secretary & Compliance Officer

Company: ideaForge Technology Limited

Position: Company Secretary & Compliance Officer

Experience: 7–9 Years (In a Listed Company)

Location: Navi Mumbai, Maharashtra

Reporting To: Director-Finance / CFO

About ideaForge Technology Limited ideaForge is a pioneer and the undisputed market leader in the Indian unmanned aircraft systems (UAS) market. As a publicly listed technology enterprise, we design, develop, and manufacture world-class drones for defense, homeland security, and enterprise applications. We are seeking an experienced and legally astute Company Secretary & Compliance Officer to lead our corporate governance, ensure rigorous statutory compliance, and act as the principal liaison for regulatory authorities.

Role Summary The Company Secretary and Compliance Officer will be the principal anchor for all corporate governance, statutory, and regulatory compliances under the Companies Act, 2013, SEBI Regulations, and other applicable corporate laws. The ideal candidate will have robust experience navigating the regulatory landscape of a publicly listed entity, managing automated compliance tools, executing capital market transactions (like QIPs), and advising the Board of Directors on strategic statutory matters and M&A; activities.

Key Responsibilities

Board & Corporate Governance

- Organize, convene, and seamlessly conduct Board Meetings, AGM & EGM, and various Board Committee meetings (Audit, Nomination & Remuneration, Stakeholders Relationship, etc.).
- Draft, finalize, and circulate notices, agendas, and comprehensive agenda notes for all corporate meetings in a timely manner. Record and maintain accurate minutes of meetings in strict adherence to Secretarial Standards.
- Formulate, implement, and review corporate governance policies and ensure the Board is consistently updated on recent legal and regulatory developments.

SEBI & Stock Exchange Compliances

- Act as the designated Compliance Officer under SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015 (LODR).
- Ensure timely execution of all periodic disclosures, event-based filings, and financial result publications to BSE and NSE.
- Insider Trading & Compliance Tools: Administer strict adherence to SEBI (Prohibition of Insider Trading) Regulations, 2015. Take complete ownership of managing designated persons, trading window closures,



and actively operating/managing advanced compliance platforms like Structured Digital Database (SDD) software, InsiderLens or similar insider trading management tools.
- ESOP Management: Oversee compliances related to SEBI (Share Based Employee Benefits and Sweat Equity) Regulations, 2021. This includes end-to-end ESOP compliance management and tracking seamlessly integrated within the ESOP tool, ensuring accurate records of grants, vesting, and exercises.
- Pledge Management: Handle the entire lifecycle of creation, modification, registration, and removal/release of pledges on shares with Depository Participants (DPs), ensuring timely and accurate disclosures under SEBI SAST and related regulations.
- Manage investor relations, address shareholder grievances, and coordinate seamlessly with the Registrar and Share Transfer Agent (RTA) and depositories (NSDL/CDSL).

Corporate Actions, M&A; & Fund Raising

- Fund Raising & QIP Compliances: Lead and execute the end-to-end secretarial, SEBI, and stock exchange compliances for capital market transactions, including Qualified Institutions Placements (QIP), Preferential Allotments, Rights Issues, and other fund-raising avenues.
- M&A; Support & Due Diligence: Provide robust secretarial and legal support during Mergers & Acquisitions (M&A;), corporate restructuring, and strategic tie-ups.
- Investment/Divestment Execution: Actively manage and assist in comprehensive legal, financial, and secretarial Due Diligence exercises during foreign investments (FDI/ODI), joint ventures, and divestments. Coordinate closely with external legal counsels, investors, and regulatory bodies to ensure smooth transaction closures.

Statutory & Regulatory Compliances

- Ensure absolute compliance with the Companies Act, 2013, and the rules framed thereunder.
- File all necessary e-forms, returns, and applications with the Ministry of Corporate Affairs (MCA) / Registrar of Companies (RoC).
- Manage the preparation and finalization of the Annual Report, including the Board’s Report, Corporate Governance Report,



and Business Responsibility and Sustainability Report (BRSR).
- Liaise and coordinate with external regulatory bodies, including SEBI, Stock Exchanges, MCA, and RBI (specifically regarding FEMA guidelines for foreign investments and divestments).
- Work closely with internal auditors, statutory auditors, and secretarial auditors to facilitate seamless audits and effectively resolve any compliance observations.

Other Assignment:

- Track, vetting and get approved the insurance & risk mitigation policies of the Company from time to time.
- Any other miscellaneous tasks and assignment

Qualifications & Requirements

- Skilled Qualification & Experience: Must be a qualified Company Secretary and an Associate/Fellow Member of the Institute of Company Secretaries of India (ICSI) with 7 to 9 years of post-qualification experience, with a mandatory and substantial stint working independently or in a senior capacity within the secretarial department of a publicly listed company.
- Strategic Experience: Proven, hands-on experience in handling QIPs, fund-raising, M&A; support, and conducting investment-related due diligence is highly desirable and will be a distinct advantage.
- Technical Expertise: Exceptional command over the Companies Act, 2013, SEBI LODR, SEBI PIT, SEBI SAST, FEMA regulations, and depository operations. Demonstrated high proficiency in the interpretation of complex laws, regulatory frameworks, and case laws. Ability to translate statutory jargon into actionable, business-aligned advisory for the management.
- Communication & Stakeholder Management: Impeccable written and verbal English communication skills. Proven track record of interacting with Promoters, Board of Directors, investors, and external regulatory authorities with confidence and maturity.
- Technology & Tools Proficiency: Highly proficient with MCA21, stock exchange filing portals (BSE Listing Centre, NSE NEAPS), ERP tools, and specialized compliance automation tools (SDD systems, InsiderLens, etc.).

Skills Regulations - LODR, PIT, SAST, FEMA

Companies Act, Secretarial Standards

M&A;, Legal & Secretarial Due Diligence

QIP, Preferential Allotments, Rights Issues

Share Pledge Registration, NSDL, CDSL, RTI

SDD, Insider Trading Tools, ESOP Management, MCA21 Portal, UPSI management

Board Meetings, AGM / EGM Management

BRSR, Investor Relations, UPSI management

📌 Company Secretary and Compliance Officer (Navi Mumbai)
🏢 IdeaForge
📍 Navi Mumbai