: Assistant Project Manager – Civil

Company: Balar Builders

Location: Vapi, Gujarat

Department: Project & Construction

Experience: Minimum 5+ Years

Employment Type: Full-Time

CTC: ₹6–8 LPA, negotiable based on experience and expertise

Job Summary

We are seeking an experienced Assistant Project Manager – Civil to manage and coordinate end-to-end construction activities for real estate projects. The candidate will work closely with management and take responsibility for project planning, site execution, civil and MEP coordination, contractor and vendor management, procurement, budgeting, quality control, safety, and timely project delivery.

The ideal candidate should have strong technical knowledge, leadership skills, commercial awareness, and the ability to coordinate all project stakeholders from project initiation through completion and handover.

Key Responsibilities

1. End-to-End Project Planning & Execution

- Assist in planning, executing, monitoring, and controlling the entire construction project from commencement to completion.
- Prepare project execution plans, work schedules, activity sequences, and milestone timelines.
- Coordinate daily site activities and ensure work progresses according to approved schedules.
- Monitor project progress against planned targets and take corrective action to prevent delays.
- Coordinate with management, architects, consultants, engineers, contractors, and other stakeholders.
- Identify project risks, technical issues, resource constraints, and execution bottlenecks and resolve them promptly.
- Prepare daily, weekly, and monthly project progress reports for management.

1. Civil Construction Management

- Supervise RCC, structural work, masonry, plastering, waterproofing, flooring, painting, finishing, and other civil activities.
- Ensure execution is carried out as per approved architectural and structural drawings, specifications, and quality standards.
- Coordinate with site engineers, supervisors, and contractors for manpower allocation and work execution.
- Verify site measurements, quantities, levels, dimensions, and construction progress.
- Monitor workmanship, material consumption, wastage, and rectification of defective work.
- Ensure proper sequencing of civil works with electrical, plumbing, and other services.

1. MEP & Technical Coordination

- Coordinate mechanical, electrical, plumbing, drainage, HVAC, fire-fighting, lift, and other building services.
- Review architectural, structural, and MEP drawings to identify clashes and resolve coordination issues before execution.
- Coordinate with consultants and contractors for shop drawings, service layouts, technical approvals, and revisions.
- Monitor installation, testing, commissioning, and integration of building services.
- Ensure sleeves, conduits, openings, shafts, and service routes are coordinated before concrete pouring and finishing.
- Track MEP progress and ensure services are completed in line with project milestones.

1. Contractor, Subcontractor & Vendor Management

- Identify, evaluate, coordinate with, and monitor civil contractors, MEP contractors, subcontractors, suppliers, and service providers.
- Obtain quotations, compare commercial offers, negotiate rates, and support vendor finalization.
- Coordinate work orders, scope of work, delivery schedules, manpower deployment, and contractor mobilization.
- Monitor contractor performance against agreed rates, specifications, quality requirements, and deadlines.




- Verify completed work and measurements before recommending contractor bills for approval.
- Resolve contractor disputes, work allocation issues, and site coordination problems.
- Maintain effective vendor relationships while ensuring cost efficiency and timely delivery.

1. Procurement & Material Management

- Prepare material requirement plans based on construction schedules and site progress.
- Coordinate procurement of cement, steel, aggregates, RMC, blocks, waterproofing materials, electrical items, plumbing materials, finishing materials, and other project requirements.
- Follow up on purchase orders, delivery schedules, material availability, and supplier commitments.
- Check material quality, quantities, specifications, and delivery documentation.
- Monitor inventory, consumption, wastage, and storage at the site.
- Prevent material shortages, overstocking, unnecessary purchases, and avoidable project delays.

1. Budgeting, BOQ, Billing & Cost Control

- Review BOQs, estimates, quantity take-offs, rate analysis, and project cost requirements.
- Track actual expenditure against approved budgets and identify cost variations.
- Verify contractor measurements, running account bills, final bills, and supporting documents.
- Coordinate with the accounts and purchase teams regarding payments, invoices, work orders, and cost records.
- Monitor extra items, deviations, variations, and additional work and obtain the required approvals before execution.
- Control wastage, rework, unnecessary expenditure, and material overruns.
- Assist management in forecasting project costs and maintaining financial discipline.

1. AutoCAD, Drawings & Documentation

- Read and interpret architectural, structural, civil, and MEP drawings.
- Use AutoCAD for reviewing drawings, checking dimensions, coordinating layouts, and making basic modifications where required.
- Coordinate with architects, structural consultants, and MEP consultants for drawing approvals and revisions.
- Maintain updated drawings, revision records, technical submissions, and site documentation.
- Ensure site teams and contractors work only with the latest approved drawings.
- Maintain records of site instructions, inspection requests, approvals, and technical clarifications.

1. Quality Assurance & Quality Control

- Establish and monitor quality checks for materials and construction activities.
- Ensure work complies with approved specifications, drawings, applicable codes, and project quality requirements.
- Coordinate inspections and testing of concrete, steel, waterproofing, plumbing, electrical installations, and finishing works.
- Identify defects and ensure corrective actions are completed within agreed timelines.
- Maintain inspection records, test reports, checklists, and quality documentation.
- Minimize rework and ensure consistent construction quality.

1. Project Scheduling & Resource Management

- Prepare and update work schedules and short-term look-ahead plans.
- Coordinate manpower, machinery, equipment, materials, and contractor availability.
- Monitor critical activities and dependencies across civil and MEP work.
- Conduct regular coordination meetings with engineers, supervisors, and contractors.




- Identify delays and prepare recovery plans to meet project deadlines.
- Track progress through measurable milestones and report deviations to management.

1. Safety & Regulatory Compliance

- Ensure contractors and site personnel follow applicable safety procedures and statutory requirements.
- Coordinate safety inspections, toolbox talks, housekeeping, PPE compliance, and hazard identification.
- Ensure proper controls for work at height, lifting operations, electrical work, excavation, and other high-risk activities.
- Coordinate required site permits, inspections, approvals, and compliance documentation with the relevant teams.
- Escalate unsafe practices and ensure corrective actions are implemented.

1. Consultant, Client & Internal Coordination

- Coordinate with architects, structural engineers, MEP consultants, government authorities, and other external agencies as required.
- Follow up on design clarifications, approvals, drawings, samples, and technical submissions.
- Coordinate with sales, CRM, accounts, purchase, and management teams regarding project requirements and delivery commitments.
- Attend project review meetings and communicate progress, challenges, costs, and decisions.
- Ensure clear communication and timely resolution of interdepartmental issues.

1. Testing, Commissioning & Project Handover

- Plan and coordinate completion of civil, finishing, electrical, plumbing, fire-fighting, lift, and other building services.
- Prepare snag lists, monitor rectification, and ensure outstanding works are closed.
- Coordinate testing and commissioning of MEP systems and relevant building equipment.
- Ensure completion of inspections, statutory approvals, and required documentation in coordination with the relevant professionals.
- Prepare as-built drawings, operation and maintenance manuals, warranties, test certificates, and handover records.
- Coordinate final inspections, common-area completion, and handover of the project to the designated team.
- Follow up on post-handover defects and warranty-related issues.

Educational Qualification
- B.E./B.Tech in Civil Engineering preferred.
- Diploma in Civil Engineering may be considered for candidates with robust relevant experience and proven project execution capabilities.

Required Experience & Skills
- Minimum 5+ years of experience in real estate, residential, commercial, or multi-storey construction projects.
- Strong experience in civil execution and coordination of MEP services.
- Proven experience managing contractors, subcontractors, vendors, and site teams.
- Working knowledge of AutoCAD, construction drawings, BOQ, quantity estimation, and contractor billing.
- Knowledge of project planning, budgeting, procurement, quality control, safety, and cost management.
- Proficiency in MS Excel and project reporting; familiarity with MS Project or similar planning tools is preferred.
- Strong leadership, negotiation, communication, problem-solving, and decision-making skills.
- Ability to manage multiple work fronts and ensure timely, cost-effective, and quality project delivery.

Compensation & Benefits CTC of ₹6–8 LPA, negotiable based on experience, current compensation, technical expertise, and project management capability.

Application Process

Interested candidates should share their updated resume along with current CTC, expected CTC, notice period, and details of construction projects handled.

Pay: ₹600,000.00 - ₹800,000.00 per year

Benefits

- Food provided
- Paid sick time
- Paid time off

Work Location: In person

📌 Assistant Project Manager (Civil) (Vapi)
🏢 Balar Builders
📍 Vapi