Job Title : Assistant Manager / Deputy Manager Administration

Entity : Evonik Catalysts India Pvt. Ltd.

Location: Dombivli

Department: Site Services / Administration

Purpose of the position :

- This role will be responsible for managing and overseeing all site administration, facility management and employee support services to ensure smooth operations of the manufacturing facility.
- The role involves driving operational excellence through effective management of contract manpower, statutory compliance, housekeeping, canteen services, security operations, landscaping, administrative assets, travel management, and vendor contracts while ensuring adherence to company policies, safety standards, and regulatory requirements.

Key Responsibilities :

Contract Manpower Management

- Manage deployment and utilization of contract manpower across the Site.
- Ensure contractor compliance with labor laws, statutory regulations, and company requirements.
- Monitor attendance, wage payments, PF, ESIC, insurance, and other statutory compliances.
- Conduct periodic contractor performance reviews and workforce optimization initiatives.
- Coordinate with internal stakeholders to ensure adequate manpower availability.

Contract & Vendor Compliance Management

- Administer service contracts and ensure compliance with contractual obligations.
- Verify contractor documentation, licenses, permits, and statutory records.
- Conduct vendor performance reviews and contractor audits.
- Coordinate with Procurement for contract renewals, vendor selection, and negotiations.
- Ensure timely closure of audit observations and compliance gaps.

Housekeeping & Facility Services Management





- Ensure high standards of cleanliness and hygiene across office, production, utility, warehouse, and common areas.
- Monitor housekeeping contractor performance and service delivery.
- Conduct regular inspections and implement corrective actions.

Canteen & Food Services Management

- Oversee daily canteen operations and vendor management.
- Ensure compliance with food safety, hygiene, and quality standards.
- Monitor meal quality, employee feedback, and consumption trends.
- Manage special events, festivals, and corporate functions.
- Review canteen costs and implement efficiency measures.

Site Security Management

- Support site security operations.
- Ensure implementation of security policies, access control, visitor management, and emergency response procedures.
- Coordinate with EHS, Site Security Officer and site leadership on emergency preparedness and crisis management.

Gardening & Landscaping Management

- Manage landscaping, horticulture, and green belt maintenance activities.
- Ensure upkeep of lawns, gardens, and outdoor areas.
- Drive sustainability and environmental beautification initiatives.
- Monitor service provider performance and resource deployment.

Administration Asset Management

- Maintain inventory and lifecycle management of administrative assets.
- Ensure proper maintenance, repair, replacement, and disposal of assets.




- Conduct periodic asset verification and audits.
- Maintain accurate records and documentation.

Annual Maintenance Contract (AMC) Management

- Manage AMCs related to administration and facility infrastructure.
- Ensure timely preventive maintenance and contract renewals.
- Monitor vendor performance and service quality.
- Track service compliance and equipment uptime.

Travel & Logistics Management

- Coordinate domestic and international travel arrangements.
- Manage hotel bookings, transportation, airport transfers, visas, and travel-related requirements.
- Ensure compliance with company travel policies.

Budget & Cost Management

- Prepare and manage annual administration and facilities budgets.
- Monitor expenditure and identify cost optimization opportunities.
- Review vendor invoices, purchase requisitions, and service contracts.
- Ensure cost-effective utilization of resources without compromising service quality.

Compliance, Governance & Continuous Improvement

- Ensure compliance with company policies, statutory requirements, and internal controls.
- Support internal and external audits.
- Maintain records and documentation related to administration functions.
- Drive continuous improvement initiatives and process standardization.
- Support business continuity planning and emergency response preparedness.

Education & Experience

- Bachelor's Degree in Any stream
- Minimum 10–12 years of experience in Administration, Facilities Management, or Site Services in a manufacturing setting.
- Experience managing contract workforces, security services, and multiple service providers.

📌 Assistant Manager / Deputy Manager Administration (Dombivli)
🏢 Evonik
📍 Dombivli