Administrative Operations Coordinator – International Projects

Company: Eureka Electrosoft Solutions Pvt. Ltd. (EESPL)

Location: Mohali, Punjab, India (Remote)

Employment Type: Full-Time (30 to 35 Hours per Week)

Work Schedule: Flexible, with primary availability on Friday and Saturday

Company DescriptionEureka Electrosoft Solutions Pvt. Ltd. (EESPL), established in 2002, is an Electronics and Electrical research and development company specializing in Industrial Automation, Embedded Systems, VLSI, Telecommunications, MATLAB-based research, and technology-driven product development.

The company provides engineering consulting, research support, software solutions, and technical project services to clients across diverse industries.

As part of our international business operations, we aim to strengthen administrative coordination, project documentation, operational efficiency, and communication between technical teams and international stakeholders.

Role DescriptionWe are seeking an organized, analytical, and self-motivated Administrative Operations Coordinator – International Projects to manage and coordinate administrative operations associated with our engineering, research, and technology development activities.

The position is particularly suited to a professional who combines an understanding of technology-oriented business environments with experience in administrative operations, project coordination, documentation, and international business communication.

The successful candidate will coordinate administrative procedures, monitor project-related activities, improve internal workflows, and facilitate effective communication between management, technical teams, and international stakeholders.

The role requires strong organizational skills, independent judgment, attention to detail, and the ability to coordinate activities across different time zones.

Key Responsibilities

- Coordinate and oversee administrative procedures associated with engineering, research, software development, and international client projects.
- Establish administrative work priorities, monitor operational schedules, and coordinate activities to ensure timely completion of assigned requirements.
- Review existing administrative processes and recommend improvements to strengthen operational efficiency.
- Coordinate project-related administrative communication between management, technical teams, vendors, and international stakeholders.
- Oversee the preparation, organization, and maintenance of administrative records, project documentation, agreements, and operational reports.
- Coordinate administrative activities related to procurement, invoicing, expenditure monitoring, and contract documentation.




- Monitor project administration schedules, outstanding requirements, and internal operational deadlines.
- Prepare periodic administrative reports, project coordination summaries, and management updates.
- Support the development and implementation of standardized administrative procedures and document management systems.
- Coordinate administrative requirements involving international clients, including stakeholders operating in North American time zones.
- Assist management with operational planning, administrative resource coordination, and workflow improvement initiatives.

QualificationsEducational Background

- Bachelor's degree or diploma in Computer Science, Engineering, Business Administration, Supply Chain Management, Information Technology, Management, or a related discipline.
- Candidates with a combination of technical education and business or administrative qualifications are encouraged to apply.

Professional Experience

- Previous experience in administrative operations, office administration, project coordination, logistics coordination, or related business functions.
- Experience managing documentation, schedules, operational records, and communication across multiple stakeholders.
- Familiarity with international business environments or coordination with overseas clients will be considered an advantage.
- Experience in technology, engineering, consulting, logistics, or other project-oriented industries is desirable.

Skills and Competencies

- Strong organizational, analytical, and administrative coordination skills.
- Excellent written and verbal communication in English.
- Ability to coordinate administrative activities involving multiple teams and stakeholders.
- Proficiency in Microsoft Office, spreadsheets, reporting tools, and digital communication platforms.
- Familiarity with business management, project tracking, accounting, or documentation systems.
- Ability to prioritize work, monitor deadlines, and prepare structured operational reports.
- Strong attention to detail, independent problem-solving skills, and commitment to maintaining accurate records.
- Comfortable working remotely with geographically distributed teams.

Preferred QualificationsCandidates with the following experience or qualifications will have an advantage:

- Academic background combining engineering, computer science, or IT with business, supply chain,



or management studies.
- Professional experience in international or multicultural business environments.
- Familiarity with Canadian or North American workplace practices and qualified communication standards.
- Experience in administrative coordination involving logistics, operations, documentation, or client services.
- Familiarity with business software, accounting applications, or project coordination platforms.
- Ability to understand technical project terminology and communicate administrative requirements effectively with engineering teams.

Work Schedule and FlexibilityThis position offers a flexible remote working arrangement designed to accommodate international business operations and varying professional schedules.

- Employment Type: Full-Time
- Total Working Hours: 30 to 35 paid hours per week
- Primary Working Days: Friday and Saturday
- Additional Working Days: Remaining weekly hours may be scheduled on Sunday or other weekdays through prior coordination with management.
- Flexible schedule: Daily working hours can be adjusted by mutual agreement, depending on project requirements and operational priorities.
- Existing Professional Commitments: Candidates with existing employment or professional commitments are welcome to apply, provided they can consistently fulfill the required working hours and responsibilities without conflicts of interest.
- Workplace: Remote – India
- Coordination: Online meetings, administrative reporting, and regular communication with management and international stakeholders.

Working schedules will be mutually agreed upon in advance, allowing flexibility while ensuring the effective completion of assigned administrative responsibilities. What We Offer

- Opportunity to work with an established engineering research and development organization.
- Exposure to international technology projects and multidisciplinary engineering activities.
- Flexible working hours with opportunities to balance existing professional commitments.
- Remote working arrangements.
- Opportunities to apply administrative, technical, and international business experience.
- A collaborative environment focused on professional development and operational excellence.

Application ProcessInterested candidates are invited to submit their updated resumes through LinkedIn. Shortlisted applicants may be invited to an online interview to discuss their administrative experience, coordination capabilities, communication skills, and suitability for the position.

Eureka Electrosoft Solutions Pvt. Ltd. (EESPL)

- Engineering Research | Embedded Systems | Industrial Automation | Software Development | Technology Solutions

📌 Administrative Operations Coordinator – International Projects (India)
🏢 Eureka Electrosoft Solutions
📍 India