Job Summary

Under the supervision of a Japan based Team Manager, with mentoring from local, and global peers; Specialists and Coordinators, you will provide administrative support to assigned stakeholders to maintain their efficiency and effectiveness. The applicant will be responsible for ensuring consistency and accuracy of travel and expense processing in accordance with corporate policies, internal controls, and guidelines. The applicant is expected to be proactive, independent, and work well in teams across different time zones. The employee will develop a broad base of marketable skills including, but not limited to, client and senior executive communications, time management and ability to multi-task. The work environment is fast-paced and blends the combination of collaborative interactions and independent work, must be results-driven.

Responsibilities

- Book travel & process expense reports for stakeholders.
- Manage calendars & schedule activities for stakeholders.
- Act as a liaison for other Business Units
- Provide logistical office support as needed.
- Provide onsite support for internal and external stakeholders.
- Provide global support (supporting different time zones, local language support, knowledge of region-specific processes)
- Serve as a knowledge expert for Gartner tools and applications.
- Support Gartner conferences and non-Gartner events as needed.




- Provide administrative and operational support to stakeholders, including but not limited to research document support, client call scheduling, data compilation, report production, and ad hoc projects as needed.
- Adhere to established policies, processes, and guidelines.
- Support stakeholder onboarding & departures.

Requirements

- Bachelor's degree preferred.
- 1-2 years experience working in a fast-paced professional environment.
- Proficiency in Microsoft 365 / Power BI
- Experience managing multiple priority projects and tasks concurrently.

Qualifications

- Self-starter, must be able to own, manage, and complete projects and tasks will minimal instruction.
- Candidate must possess strong critical thinking, interpersonal and collaborative skills.
- Candidate must have a robust sense of personal commitment and ability to embrace change.
- Candidate must be able to communicate, collaborate effectively, demonstrate a client service mindset and professionalism in all interactions.
- Candidate must be detail oriented and organize effectively.

Disclaimer: This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.

📌 Coordinator, PSS (Mumbai)
🏢 Gartner
📍 Mumbai